Payroll Supervisor

• Supervisory Responsibilities:
  • Recruits, interviews, hires, and trains new staff in the department.
  • Oversees the daily workflow of the payroll function.
  • Provides constructive and timely performance evaluations.
  • Handles discipline and termination of employees in accordance with company policy.
• Duties/Responsibilities:
  • Review, approve, and ensure accurate and timely semi-monthly payroll processing for 1,000 employees, maintaining strict adherence to internal controls and regulatory requirements.
  • Audit payroll transactions for accuracy, including new hires, terminations, pay changes, benefits, garnishments, and tax deductions.
  • Manage and resolve payroll-related inquiries with a focus on accuracy, timeliness, and confidentiality, while maintaining detailed documentation to support audit readiness and risk mitigation.
  • Evaluate and enhance payroll processes to improve efficiency, reduce errors, and strengthen internal controls.
  • Ensure ongoing compliance with federal, state, and local wage and hour laws; monitor regulatory changes and implement necessary updates.
  • Oversee ongoing payroll reviews to ensure accuracy, compliance, and timely resolution of discrepancies.
  • Recommend and implement updates to payroll software, systems, and procedures to address findings, maintain compliance, and enhance operational accuracy and efficiency
  • Manages payroll system configurations by creating and maintaining earning and deduction codes, PTO plans, and tax accounts.
  • Analyze and reconcile various records, reports, earnings, and deductions. Identify discrepancies, investigate root causes, and implement corrective actions.
  • Manage semi-monthly calculation of Short-Term Disability benefit.
  • Facilitate and keep current Wage and Hour training for Management Team in coordination with Patelco’s policies.
  • Partner with Accounting on general ledger administration and reconciliation.
  • Lead the planning and execution of year-end payroll activities, including the preparation, reconciliation, and distribution of W-2s and other required tax documents.
  • questions via email and telephone.
  • Perform other duties as assigned.

Minimum Qualifications

• Have minimum 4 years of current experience in Payroll field
• BA/BS degree in Accounting, Human Resources or other related business degrees or commensurate experience required
• Experience working with HRIS and payroll systems (UltiPro/UKG preferred)
• Have 2 or more years in business intelligence report writing
• Have advanced computer proficiency in MS Excel, Word, and Window

Physical Activities/Requirements

• Required to work onsite in an office environment at our Dublin Headquarters location to support essential payroll operations, including participation in in-person meetings, handling of physical mail, printing and distribution of payroll checks, and conducting offboarding procedures. Remote work flexibility is subject to business needs.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to use hands and fingers to operate a computer keyboard, mouse, and other office equipment.
• Visual acuity to read and analyze data on a computer screen and printed documents.
• Occasional lifting and carrying of files, documents, or office supplies up to 15 pounds.
• Ability to communicate effectively in person, over the phone, and via email.
• May require occasional walking, standing, or bending during office tasks or meetings.

• Exceptional Medical, Dental, Vision, and Life Insurance benefits
• Onsite fitness center at HQ and rewards for completing wellness related activities

• Competitive compensation packages with bonus opportunity
• 401(k) with 3% Safe Harbor and 5% employer match
• Discounts on loan products
• Tuition reimbursement

• Employee Assistance Program (EAP)
• PTO for part-time and full-time positions
• Paid holidays

• On-the-job training and skills development
• Internal transfer opportunities for career growth
• Volunteer work