Confidential Secretary

The Engineering Department is seeking a highly organized and trustworthy Confidential Secretary to support department leadership. This role involves handling sensitive information, managing private communications, and performing high-level administrative and clerical duties for the Engineering Department. The ideal candidate will demonstrate discretion, professionalism, and the ability to manage multiple responsibilities in a fast-paced environment.

Key Qualifications

• Proven ability to handle sensitive and confidential information with discretion and integrity
• Strong written and verbal communication skills
• Excellent organizational and time-management abilities
• High level of attention to detail and accuracy
• Ability to multitask and work effectively under pressure while maintaining confidentiality
• Experience coordinating with Department Heads, staff, and Elected Officials
• Thorough knowledge of general office procedures and administrative practices

Core Responsibilities

• Manage and maintain supervisors’ schedules, including coordinating and scheduling meetings
• Prepare meeting agendas and record accurate meeting minutes
• Prepare, process and track invoices and requisitions
• Provide routine information to the public and staff via phone, email, or in person
• Receive, log, file, and maintain various departmental records and documents
• Prepare correspondence, reports, and other official documents
• Ensure timely and accurate completion of assigned administrative tasks
• Technical Skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with accounting software (e.g., Edmunds)
• Familiarity with payroll and attendance systems (e.g., ADP)

Requirements:

Education: High School diploma or GED

Experience: 5 years of experience with similar work

To Apply For This Position:

If you qualify and would like to be considered, submit a letter of interest and your resume (including daytime phone number and email address) to the email address listed below. You must submit your response by the closing date shown above and indicate the job title in the subject line.

Email: Nordan Murphy, County Engineer, nordanm@passaiccountynj.org

Newly hired employees must agree to a thorough background check that may include fingerprinting. Any appointments made from posting which involve movement between unit scopes, may result in a forfeiture of rights to any promotional list in a former unit scope. As of September 2010, in accordance with N.J.S.A 52:14-7, the “New Jersey First Act,” all new employees must reside in the State of New Jersey, unless exempted under the law. If you do not live in New Jersey, you have one year after you begin employment to relocate your residence to New Jersey or secure an exemption.