What are the responsibilities and job description for the Administrative Assistant, ESL (PT) position at Passaic County Community College?
We are seeking an Administrative Assistant that will provide a wide variety of secretarial, clerical, and computer functions in support of the Beginner ESL Program's administrative and academic activities, and daily operations.
This is an hourly, part-time position.
Example of Duties:
- Assist in daily student intake and registration of students
- Communicate with students, staff, visitors, and members of the public via telephone, electronic media, and in person. Provide information regarding College programs, activities, and policies
- Coordinate student orientations
- Assist with BestPlus Testing
- Perform data entry and operate computer software programs in use at the college; produce correspondence, documents, and classroom materials. Assist with courses management, including rosters, attendance and record-keeping
- Use Microsoft Suite platforms to facilitate and monitor instructor/student interactions
- Manage classes including attendance and record-keeping
- Maintain file systems, logs, and records in electronic and hard copy formats
- Compile data and information for reports and analyses
- Perform other duties as assigned
Qualifications:
- High school diploma, GED, or secretarial business school completion; Associate's degree preferred
- Experience in higher education administration preferred
- Demonstrate some experience in use of an integrated student information system (preferably Ellucian Colleague)
- Good computer and communication skills
- Proven ability to maintain strict confidentiality
- Best Plus certification preferred
- Fluency in Spanish and experience working with ESL students a plus
- Ability to work some evenings and weekends, as program requires
The completion of a background check will be required for the selected candidate.
Compensation: Compensation is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The hourly pay range for this position is $15.92-$17.
Benefits:
- New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.)
- Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance.
- Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses.
- NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)