Office Administrator – Part-Time / Japanese Bilingual

Location: Denver, CO

Employment Type: Part-Time / Non-Exempt

Work hours: M- F 6:30 am - 12:30 pm ONSITE

Total work hours: 29 hours/week

Pay Rate: $25–$28 per hour (DOE)

Language: English required; Japanese language skills strongly preferred

Position Summary

A well-established international food distribution company is seeking a detail-oriented and organized Part-Time Office Administrator to support daily office operations at its Denver branch.

This position involves order processing, invoicing, accounting support, air cargo coordination, and customer service. The ideal candidate has strong administrative skills, excellent attention to detail, and the ability to communicate in both English and Japanese.

Key Responsibilities

• Handle daily office administration, including phone calls, emails, filing, and document preparation.
• Process customer orders, invoices, credit memos, and related documentation accurately.
• Coordinate air cargo bookings, shipment schedules, Air Waybills (AWB), and cargo pickups.
• Assist with accounts receivable (AR), accounts payable (AP), payment records, and routine accounting reports.
• Communicate with customers regarding orders, billing, delivery schedules, and inquiries.
• Coordinate with sales, warehouse, and delivery teams to ensure smooth daily operations.
• Maintain accurate records and assist with inventory and shipping documentation.

Qualifications

• Minimum 2 years of experience in office administration, customer service, billing, or related fields.
• Japanese language skills strongly preferred.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong organizational, multitasking, and communication skills.
• Ability to work independently and collaborate with other departments.
• Experience with invoicing, order processing, or accounting support preferred.
• Experience in food distribution, wholesale, logistics, or import/export is a plus.
• Familiarity with ERP or accounting software is an advantage.

Benefits

• 401(k) retirement plan (subject to eligibility and company policies)

This is a part-time employee position about 29 hours/week, not a full-time role.