Inside Sales Coordinator-Japanese, English and Spanish trilingual

Job Description

Job Title: Inside Sales Coordinator

Location: Plano, TX (On-site)

Employment Type: Full-time

About the Company A global manufacturing and trading company supporting the automotive industry through precision engineering, innovation, and international collaboration.

Overview

The Inside Sales Coordinator will play a key role in supporting sales and purchasing operations by managing customer orders, coordinating product deliveries, and maintaining effective communication between internal teams, factories, and customers. This position requires strong organizational and communication skills, attention to detail, and the ability to work efficiently in a multicultural business environment.

Key Responsibilities

• Prepare and send invoices to customers and assist with the completion of business transactions.
• Enter and maintain purchase order (PO) details accurately in QuickBooks and Excel.
• Manage and coordinate sales and purchasing delivery schedules.
• Communicate with group factories to coordinate product procurement and with customers regarding delivery timelines.
• Arrange and manage product samples for customers.
• Provide high-quality customer service and maintain positive relationships with clients.
• Organize product packaging and shipping arrangements.
• Translate internal and external documents between Japanese and English.
• Serve as the point of contact for product procurement with the Mexico factory.
• Compile and report sales and order data to the Japan headquarters.
• Assist in preparing the annual sales budget plan.
• Maintain sales-related documentation to ensure J-SOX compliance.
• Conduct credit checks for new business partners.
  
  

Required Skills and Qualifications

• Languages: Business-level proficiency in English and Japanese; conversational Spanish is a plus.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience with QuickBooks Desktop or similar accounting systems is preferred.
• Excellent written and verbal communication skills and strong customer service orientation.
• Proven ability to manage multiple priorities with accuracy and efficiency.
• Strong teamwork and coordination skills across departments and cultural backgrounds.
  
  

Preferred Attributes

• Understanding of both U.S. and Japanese business practices.
• High attention to detail with a proactive and organized approach.
• Ability to work independently and collaboratively in a fast-paced environment.