What are the responsibilities and job description for the Administrative Assistant (GA Department) position at Pasona N A, Inc.?
Title: Administrative Assistant (Temp, General Affaires Department)
Wage: $24.50/hour
Work Hours: 9:00-17:00 (Lunch12:00-13:00)
Work Style: Office 3 days at office, 2 days work from home
Location: New York, NY
When: July 2026~
Position Summary
A reputable Japanese government-related organization located in New York is seeking an Administrative Assistant to support office operations and executive administration.
Responsibilities
Greet and assist visitors, including serving refreshments when appropriate
Answer and direct incoming calls through the main office phone line
Monitor and respond to inquiries sent to the general office email account
Provide executive assistant support to the Office Director, including calendar management, appointment scheduling, and administrative assistance
Coordinate internal communications, meetings, appointments, and visitor arrangements
Assist with internal procurement requests and compilation of reports
Prepare, file, and maintain internal approval documents, accounting-related paperwork, and reports
Manage document filing systems and perform data entry tasks
Communicate and coordinate with external vendors, service providers, and building management personnel
Handle general administrative duties, including mailing/shipping documents, managing meeting rooms, office equipment, audiovisual equipment, office supplies, and newspaper subscriptions
Support overall office operations and administrative functions as needed
Qualifications
Ability to communicate professionally and courteously with visitors, clients, and colleagues in both English and Japanese via phone, email, and in person
Strong service-oriented mindset with a willingness to support others and contribute to team success
Proficiency in Microsoft Word, Excel, and PowerPoint, as well as familiarity with AI tools such as Microsoft Copilot or similar applications
Previous experience in document preparation, document management, or administrative support within a corporate or professional office environment
Strong attention to detail and willingness to handle administrative and detail-oriented tasks
Comfortable coordinating business matters and communicating in English
Ability to adapt to changing priorities and proactively support a wide range of office operations
Strong organizational, multitasking, and problem-solving skills
Wage: $24.50/hour
Work Hours: 9:00-17:00 (Lunch12:00-13:00)
Work Style: Office 3 days at office, 2 days work from home
Location: New York, NY
When: July 2026~
Position Summary
A reputable Japanese government-related organization located in New York is seeking an Administrative Assistant to support office operations and executive administration.
Responsibilities
Greet and assist visitors, including serving refreshments when appropriate
Answer and direct incoming calls through the main office phone line
Monitor and respond to inquiries sent to the general office email account
Provide executive assistant support to the Office Director, including calendar management, appointment scheduling, and administrative assistance
Coordinate internal communications, meetings, appointments, and visitor arrangements
Assist with internal procurement requests and compilation of reports
Prepare, file, and maintain internal approval documents, accounting-related paperwork, and reports
Manage document filing systems and perform data entry tasks
Communicate and coordinate with external vendors, service providers, and building management personnel
Handle general administrative duties, including mailing/shipping documents, managing meeting rooms, office equipment, audiovisual equipment, office supplies, and newspaper subscriptions
Support overall office operations and administrative functions as needed
Qualifications
Ability to communicate professionally and courteously with visitors, clients, and colleagues in both English and Japanese via phone, email, and in person
Strong service-oriented mindset with a willingness to support others and contribute to team success
Proficiency in Microsoft Word, Excel, and PowerPoint, as well as familiarity with AI tools such as Microsoft Copilot or similar applications
Previous experience in document preparation, document management, or administrative support within a corporate or professional office environment
Strong attention to detail and willingness to handle administrative and detail-oriented tasks
Comfortable coordinating business matters and communicating in English
Ability to adapt to changing priorities and proactively support a wide range of office operations
Strong organizational, multitasking, and problem-solving skills
Salary : $25