Project Coordinator III

General Description

JOIN OUR TEAM AS A PROJECT COORDINATOR III!

Responsible advanced clerical and accounting work. Duties include individual responsibilities as well as coordinating with a staff of engineers and supervision of support staff.

Essential Job Functions

• Supports engineers and staff in the preparation of design and construction contracts and Bid Documents and the administration of same.
• Coordinates with other departments to advertise construction projects.
• Compiles, dictates and prepares Board of County Commissioners (BCC) agenda items as needed and documentation and tracks agenda for approval.
• Maintains professional engineer and construction account records and processes contracts and applications for payment.
• Maintains records and prepares status reports required to track construction projects.
• Administers the pool vehicles for the department.
• Processes pay requests and change orders.
• Prepares intermediate reports as required.
• Assists in processing of final pay requests, final project costs, and the closing-out of projects.
• Prepares routine documents, letters and memoranda.
• Assists staff with the preparation of schedules.
• Reviews bids for errors and prepares documents for bid award by the Board of County Commissioners (BCC).
• Assists staff to prepare Bid Documents and coordinates with other departments to advertise construction projects.
• Coordinates contract requirements needed for issuance of Notice to Proceed.
• Prepares spreadsheets and cost analysis of project costs for Capital Improvement projects as needed.
• Assists engineering staff with permit applications and environmental compliance reporting for utility projects.
• Oversees and maintains paper and electronic project files, to include, data entry into multiple software programs including EAM and other Database programs used by the Department.
• Participates in process improvement initiatives.
• Prepares project status reports for Management and Administration staff.
• Provides support with Public Involvement activities.
• Performs related work as required.
• Assists Management staff as needed.
  
  

Knowledge, Skills And Abilities

• Knowledge and understanding of professional engineer and construction contract documents, including the ability to interpret, monitor and process bond and insurance certifications, pay requests, change orders, and other project cost accounting.
• Knowledge of business English, office procedures, engineering and construction terms.
• Ability to interpret requirements, regulations, and policies of the Utilities Engineering Department.
• Ability to research and maintain records and independently prepare permit applications, agendas and reports.
• Ability to make arithmetic calculations with speed and accuracy.
• Ability to maintain efficient working relationships and effectively communicate with County staff and the public.
• Ability to operate a computer, including Windows, Access, Word, Access, and Excel.
• Knowledge of County accounting software.
• Knowledge of Microsoft Project a plus.
  
  

Minimum Requirements

PHYSICAL SKILLS: Ability to communicate effectively using verbal, written, and visual communication.

EDUCATION, TRAINING AND EXPERIENCE: Associate degree from an accredited college or university and four (4) years' of progressive experience in paving assessment, project management, construction, or in a related engineering or public works environment OR graduation from high school or possession of an acceptable equivalency diploma and six (6) years' experience. Two (2) years' of experience in a governmental or regulatory agency

In House Candidates: This position qualifies for DAP.

LICENSES, CERTIFICATIONSOR REGISTRATIONS:Must possess a valid Florida driver's license.

ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

DRUG-FREE WORKPLACE: Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida Law.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

VETERANS' PREFERENCE: Under Section 295.07, F.S., chapter SSA-7 Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.

PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORKPLACES FOR 2021