Administrative & Marketing Assistant

Administrative & Marketing Assistant

We are looking for a fun, energetic, outgoing, and highly organized Administrative & Marketing Assistant to join our growing team.

This is not your typical desk job.

One day you may be assisting customers and processing orders in the office. The next, you may be creating a social media video, visiting a school, helping at a community event, preparing marketing materials, or assisting the team with an upcoming event.

We are looking for someone who brings energy, creativity, organization, and a team-first attitude to work every day.

If you enjoy talking to people, creating content, staying busy, and doing something different throughout the week, this may be the position for you.

KEY RESPONSIBILITIES: CUSTOMER OUTREACH & COMMUNITY ENGAGEMENT

• Distribute catalogs and promotional materials to schools, churches, businesses, organizations, and potential customers
• Follow up with customers regarding their event experience
• Contact customers to request Google reviews and feedback
• Send Google review links through email and text
• Represent the company at 5Ks, expos, conventions, school functions, community events, and promotional events
• Help coordinate and staff company information tables and promotional booths
• Build positive relationships with customers and community partners
• Help identify potential marketing, partnership, and sales opportunities while in the community

MARKETING & SOCIAL MEDIA

• Assist in leading day-to-day marketing initiatives and brand promotion
• Create, film, and appear in marketing videos
• Take photos and videos at events and company activities
• Create and publish engaging social media content
• Participate in and occasionally host live social media content
• Help develop creative ideas for promotions, campaigns, and community outreach
• Prepare flyers and promotional materials for holidays, special events, and company promotions
• Help maintain a consistent, fun, and professional company image

You must be comfortable speaking with people and appearing on camera.

ADMINISTRATIVE & CUSTOMER SUPPORT

• Process customer orders and assist with reservations
• Provide friendly and professional customer service
• Answer questions and help resolve customer concerns
• Organize, scan, and maintain documents and receipts
• Assist with emails, customer follow-ups, and company communications
• Make reservations for company meetings, lunches, dinners, and team activities
• Send appreciation, congratulations, promotional, and customer communication emails
• Assist management and staff with various professional and administrative requests

OFFICE, OPERATIONS & TEAM SUPPORT

Because we are an event-based company, everyone helps where needed.

Responsibilities may include:

• Ordering and purchasing office, marketing, and event supplies
• Picking up supplies or food for company meetings and team activities
• Running occasional company errands
• Assisting team members with transportation to mechanic or tire shops when necessary
• Keeping the office, restroom, and break room clean and organized
• Cleaning and preparing small concession equipment such as popcorn machines
• Preparing concession machines, supplies, and promotional materials for upcoming events
• Assisting other departments during busy periods

SCHEDULE

• Primarily Monday through Friday
• Some Saturdays and Sundays may be required for events, expos, promotions, or community outreach, plus rotating weekend office tasks with other office staff members.
• Occasional evenings may be required
• Schedule flexibility is important because of the nature of the event industry

WHO WE'RE LOOKING FOR

Our ideal candidate is:

• Fun, energetic, and outgoing
• Positive and motivated
• Comfortable starting conversations with new people
• Friendly and professional with customers
• Comfortable appearing in photos, videos, and social media content
• Creative and willing to bring new marketing ideas to the team
• Organized and able to manage multiple responsibilities
• Dependable and punctual
• Adaptable when plans or priorities change
• Comfortable working independently and as part of a team
• Willing to help wherever needed
• Able to maintain a positive attitude during both busy and slower periods
• A natural problem solver who looks for solutions instead of waiting to be told what to do

QUALIFICATIONS

• High school diploma or equivalent required
• Customer service, administrative, marketing, or social media experience preferred
• Strong verbal and written communication skills
• Basic computer skills
• Comfortable using email, social media platforms, and common office software
• Ability to learn new software and company systems
• Valid driver's license and reliable transportation
• Ability to travel locally for errands, marketing visits, and community events
• Bilingual English/Spanish is a plus

THIS POSITION MAY BE A GREAT FIT IF YOU...

Enjoy a job where you aren't doing the exact same thing every day.

You like people, social media, events, marketing, organization, and being part of a team.

You aren't afraid to pick up the phone, introduce yourself to someone new, appear in a video, visit a school or business, solve a customer problem, or jump in and help your coworkers when something needs to get done.

GROW WITH US

We are looking for more than someone to simply complete a list of tasks.

We want someone who can grow with the company, take ownership of responsibilities, bring new ideas to the table, and become an important part of our marketing and administrative team.

As the company grows, there may be opportunities for additional responsibilities, leadership, marketing, customer relations, and advancement.

WHY JOIN US?

You'll have the opportunity to work in a fast-moving environment where creativity, personality, initiative, and teamwork matter.

You'll interact with customers, schools, businesses, organizations, and community partners while helping promote our brands and create memorable experiences.

No two days are exactly the same.

If you're ready to bring energy, creativity, organization, and personality to our team, we'd love to hear from you.

Apply today!

Job Types: Full-time, Part-time

Pay: $12.00 - $15.00 per hour

Benefits:

• 401(k) matching
• Employee discount
• Flexible schedule
• Paid time off
• Referral program
• Retirement plan

Work Location: In person

Salary : $12 - $15