What are the responsibilities and job description for the Executive Administrative Assistant (Bank) / Req #1150 position at Partners Bank?
Executive Administrative Assistant
Department: Executive
Reports to: President / CEO
Supervises: None
Status: Full-Time / Exempt / On-Site Only
Must already be authorized to work in the United States. Relocation is not provided.
Partners Bank is a rapidly growing community bank with operations in Maine and New Hampshire that has established superior service level expectations. We offer generous compensation and benefits while fostering opportunities for growth and flexible work schedules when appropriate.
Summary for the Executive Administrative Assistant:
- Identify and address needs of the CEO and other members of the senior management team and perform administrative tasks, ensuring workflows, meetings and events run smoothly.
- Provide Service Excellence through the execution of specialized and administrative functions, including coordinating all Board meetings and Board related activities, preparing meeting agendas and/or presentations and preparing and submitting ad hoc reports on behalf of executives, all while maintaining confidentiality of sensitive information.
Job Requirements for the Executive Administrative Assistant:
- High school diploma.
- At least two years of experience supporting executive level positions.
- Requires intermediate (or above) knowledge of Microsoft Office.
- Must be extremely detail oriented and able to work under frequent time pressure.
- Ability to handle sensitive or confidential information, documents and communications.
Specific Job Functions for the Executive Administrative Assistant:
- Generally, run the office of and is responsible for all administrative functions related to the office of the CEO.
- Process correspondence, files, records, minutes for senior management staff and members of the Board.
- Prepare information for the Directors’ Regular and Special Meetings and attends the Board of Directors’ Meetings. Drafts minutes of Board meetings for corporate clerk.
- Set up meetings, conferences and coordinates the efficient operation of the office by maintaining confidential and general files, ordering supplies, and performing other relevant duties.
- Obtain additional information, as needed, to complete reports on sensitive or special management communications.
- Coordinate the Annual Corporators’ meeting, Board meetings and other meetings at the request of the CEO.
- Coordinate travel schedules for CEO and Directors
- Complete ad-hoc reporting and projects as assigned.
- Perform additional responsibilities as requested by senior management.
This Job Description for the Executive Administrative Assistant describes the essential functions and qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities, or qualifications of the job. This document is not intended to exclude modifications consistent with providing reasonable accommodations for a disability. This is not a contract.
Our generous benefits are listed on our website: Partners.Bank/about/careers/