Project Administrator - Industrial

Brief Description

About PARIC

Since 1979, PARIC has been a leader in general contracting, construction management, and design-build services. As one of the largest, privately-held companies in the Midwest, we are committed to investing in our communities and building lasting client relationships.

At PARIC, our employees operate in alignment with our core values, ensuring a safe, client-focused approach that delivers excellence on every project. We hire top talent, provide cutting-edge tools and training and turn our clients’ visions into reality.

PARIC’s Core Values

POWER OF ONE TEAM – Because people are the force behind every success. We have unity in purpose and diversity in talent.

EXCEEDING EXPECTATIONS – Because surpassing all expectations is so profoundly satisfying. This commitment to excellence extends to every employee and to every project.

ENHANCING OUR COMMUNITY – Because we build more than buildings. We give our time, talents and resources to a range of community efforts.

DOING WHAT WE SAY – Because as the adage says: “You’re only as good as your word.” If we say something is going to happen, it will happen.

RELENTLESS EVOLUTION – Because if you’re not learning from your mistakes, you’re not growing. We embrace positive change, face challenges head-on and get even better with every project.

Project Administrator

Position Description:

The Project Administrator provides administrative and operational support to the Industrial Sector leadership team, project teams, office operations, and joint venture partners. This role is responsible for coordinating meetings, managing documentation, supporting onboarding and staffing processes, facilitating travel administration, assisting with project closeout activities, and helping maintain efficient day-to-day operations across the sector. As the Industrial Sector continues to grow, this role will evolve to meet the changing needs of the business.

Responsibilities

Project & Team Support

• Support Industrial Sector organization, communication, meeting coordination, and follow-up tracking.
• Coordinate meetings, prepare agendas, capture meeting notes, distribute action items, and track follow-up items to completion.
• Assist with new hire onboarding processes, documentation, and workflow coordination.
• Maintain and track travel agreements and related employee documentation.
• Support sector staffing efforts by maintaining staffing reports, tracking resources, and updating related documentation and workflows.
• Assist with bid packages, prequalification documents, permits, bonds, contracts, and project correspondence.
• Process, track, and distribute submittals, change orders, and other project documentation.
• Maintain project tracking logs, contract lists, document registers, and reporting tools.
• Serve as a point of contact for subcontractors, suppliers, consultants, and project stakeholders regarding administrative matters.
• Support project closeout activities by tracking and collecting manuals, warranties, as-builts, and required turnover documentation while coordinating subcontractor closeout compliance and follow-up on outstanding deliverables.
• Maintain closeout status reports and document collection logs.
• Assemble and maintain final turnover packages, ensuring completeness and accuracy prior to client handoff.
  
  

Office & Joint Venture Support

• Support day-to-day office operations and ensure a welcoming, professional environment.
• Manage visitor access, office badging, conference room scheduling, and onboarding logistics for team members, visitors, and joint venture personnel.
• Coordinate office logistics and support joint venture partners utilizing PARIC office space, including meetings, events, catering, and hospitality arrangements.
• Coordinate calendars, meeting schedules, and event logistics for project teams and leadership.
• Coordinate vendors and assist with office maintenance and facility-related needs.
  
  

Qualifications

• 3 years of administrative, project administration, office coordination, or related experience.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, OneDrive, and SharePoint.
• Excellent written and verbal communication skills.
• Ability to work independently while supporting multiple stakeholders.
• Professional demeanor with strong customer service and relationship-building skills.
  
  

Work Environment

• Hybrid work arrangement consisting of four days in office and one remote workday per week
• Fast paced, collaborative, and growth oriented environment
  
  

Why Join Us?

• We offer comprehensive benefits including but not limited to medical, dental, and vision coverage, flexible PTO, 10 Paid Holidays per year, life and AD&D, short and long-term disability coverage, participation in a 401k program that includes company match, and many other additional voluntary benefits.
• Career development and professional growth opportunities.
• A collaborative and inclusive workplace culture rooted in our core values.
  
  

AAP/EEO Statement

PARIC is an Equal Opportunity Employer/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability or protected Veteran status.