Administrative Assistant

At Parexel, our work is guided by a shared commitment to Patients First, Quality, Respect, Empowerment, and Accountability. These values shape how we collaborate, make decisions, and support one another every day.

We are seeking an Administrative Assistant to support senior leadership—someone who embodies our values through their professionalism, sound judgment, and partnership mindset. This role is critical to enabling leaders to focus on high‑impact priorities while maintaining the highest standards of organization, accuracy, and discretion.

This is not a traditional, task‑driven administrative role. It requires a trusted partner who is highly organized, technically capable, and energized by using tools, systems, and emerging technologies to work smarter, faster, and more effectively in a fast‑paced executive environment.

What You’ll Do

Executive & Calendar Management

• Provide full calendar management for senior leaders, including prioritization, rescheduling, and proactive decision‑making
• Balance meetings, focus time, travel, and recovery time to support sustainable performance
• Coordinate complex meetings with senior executives, often with short turnaround times

Presentation & Content Support

• Create executive‑ready PowerPoint presentations, including:
• Translating raw notes, emails, or Word documents into clear, polished decks
• Supporting leadership‑facing and board‑level materials
• Ensure content is accurate, well‑structured, and professionally presented, leveraging tools and templates efficiently

Travel, Expense & Systems Support

• Manage domestic and international travel, including multi‑stop, complex itineraries
• Use enterprise tools (e.g., Concur) to support expense reporting and reconciliation
• Navigate systems such as Workday and Microsoft 365 with confidence to support reporting, coordination, and executive workflows

Technology & Efficiency Enablement

• Leverage technology, automation, and AI tools to streamline administrative tasks and improve efficiency
• Stay curious and open to learning new tools, platforms, and ways of working
• Identify opportunities to optimize processes, improve information flow, and reduce friction for leaders

General Support

• Assist with managing shared inboxes and incoming requests
• Gather, verify, and organize information across teams and systems
• Coordinate follow‑ups and logistics across multiple stakeholders

Required Experience & Skills

• 5 years of experience as an Administrative Assistant supporting senior leaders in a corporate environment
• Advanced proficiency and comfort working across Microsoft 365 tools
• Strong technical aptitude with the ability to quickly learn and adopt new systems and technologies
• Proven ability to manage complex calendars and competing priorities
• Exceptional attention to detail combined with speed, judgment, and independence
• High level of professionalism and discretion when handling confidential information

Preferred Qualifications

• Experience supporting C‑suite or enterprise‑level leaders
• Exposure to board decks or executive presentations
• Experience with Workday, Concur, or similar enterprise platforms
• Comfort using AI‑enabled tools or automation to improve productivity
• Background in fast‑paced or evolving organizational environments

How You’ll Work

• Act as a true partner and extension of leadership
• Confidently manage up, prioritize requests, and set realistic expectations
• Look for smarter, more efficient ways to get work done using technology
• Anticipate needs rather than wait for detailed instructions
• Operate with accountability, trust, and respect in all interactions

Location & Schedule:

• Initial expectation: Onsite, office‑based in our North Hills, NC office (for onboarding and integration)
• Long‑term: Hybrid flexibility may be available based on performance and trust
• Typical hours begin between 8:00–9:00 AM, with flexibility as business needs require
• Occasional evening availability may be needed depending on executive schedules

Why Parexel

At Parexel, we believe that how we work matters just as much as what we deliver. Guided by our core values—Patients First, Quality, Respect, Empowerment, and Accountability—we support one another in doing meaningful work that advances clinical research and improves patients’ lives.

Bring your expertise, passion for partnership, and enthusiasm for new technologies to Parexel, where your work will directly support leaders and contribute to meaningful outcomes for patients around the world.