What are the responsibilities and job description for the Administrative Assistant position at Para Los Ninos?
Administrative Assistant at Para Los Ninos
Application Deadline
7/6/2026 11:55 PM Pacific
Date Posted
Contact
Number of Openings
Salary
21.86 - 28.21 Per Hour
Length of Work Year
Employment Type
About the Employer
About PLN Founded on Skid Row in 1980, Para Los Niños (PLN) partners with more than 10,000 children, youth, and families each year through integrated education, wellness supports and advocacy, addressing individual and systemic barriers to create pathways to success. In addition to operating early education centers, charter elementary and middle schools, youth workforce development sites and family services, PLN is the only children’s mental health provider in the Skid Row neighborhood. PLN's community transformation work brings together community members, community-based organizations, city and county agencies, elected officials, and businesses to tackle issues that impact PLN families. Ninety-three percent of families served by PLN live in areas with the highest levels of food insecurity and homelessness in L.A. County.
Job Summary
Job Summary
Position Overview - Part Time The Administrative Assistant provides administrative, operational, and program support to ensure the effective functioning of departmental operations. This role supports coordination of office activities, communications, data management, and logistical processes. The Administrative Assistant maintains records, coordinates meetings and events, manages office resources, and assists with reporting and program operations while providing reliable service to internal staff, partners, and clients. This role works under moderate supervision and independently manages routine responsibilities within established procedures.
Requirements / Qualifications
Duties Administrative & Office Support: Answers and screens telephone calls, responds to inquiries, and directs calls or messages to appropriate staff; receives visitors and provides general information; receives, sorts, and distributes mail; prepares and formats correspondence, reports, meeting materials, and other documents; maintains organized filing systems and records. Program & Operational Support: Assists with administrative tasks related to program operations and departmental projects; supports coordination of meetings, trainings, and events including scheduling, preparing materials, and communicating details to participants; maintains calendars and schedules; tracks assigned tasks and supports timely completion of deliverables. Data Management & Reporting: Maintains and updates databases, spreadsheets, and tracking systems; collects and compiles information for reports and documentation; assists in preparing routine reports and summaries; ensures accuracy and organization of records; maintains confidentiality of information. Financial & Logistical Coordination: Assists with processing purchase orders, reimbursement requests, and check requests; tracks and organizes receipts and supporting documentation; supports coordination of travel arrangements and related logistics as needed. Office Operations & Resource Management: Monitors office supply levels and assists with ordering supplies; maintains inventory records; supports coordination with facilities, IT, or other service providers; contributes to maintaining an organized office environment.
Knowledge, Skills, Abilities, and Other Characteristics Minimum of two years of administrative, office operations, or related experience. Strong organizational skills, ability to manage multiple tasks, and maintain accurate records. Ability to identify and resolve routine issues independently. Ability to work independently on assigned tasks with moderate supervision and meet deadlines. Strong customer service orientation and ability to collaborate across teams. Detail-oriented, reliable, proactive, and adaptable in a fast-paced environment. Strong written and oral communication skills in English are required, and we celebrate linguistic diversity, valuing the unique perspectives and strengths that multilingual team members bring to our organization. Utilizes Microsoft Office Suite and other business systems to perform daily administrative functions, including data entry, document management, and professional correspondence. Travel Requirements: Up to 15% within Los Angeles County requiring a valid driver's license, personal vehicle, and automobile insurance.
Requirements / Qualifications
Duties Administrative & Office Support: Answers and screens telephone calls, responds to inquiries, and directs calls or messages to appropriate staff; receives visitors and provides general information; receives, sorts, and distributes mail; prepares and formats correspondence, reports, meeting materials, and other documents; maintains organized filing systems and records. Program & Operational Support: Assists with administrative tasks related to program operations and departmental projects; supports coordination of meetings, trainings, and events including scheduling, preparing materials, and communicating details to participants; maintains calendars and schedules; tracks assigned tasks and supports timely completion of deliverables. Data Management & Reporting: Maintains and updates databases, spreadsheets, and tracking systems; collects and compiles information for reports and documentation; assists in preparing routine reports and summaries; ensures accuracy and organization of records; maintains confidentiality of information. Financial & Logistical Coordination: Assists with processing purchase orders, reimbursement requests, and check requests; tracks and organizes receipts and supporting documentation; supports coordination of travel arrangements and related logistics as needed. Office Operations & Resource Management: Monitors office supply levels and assists with ordering supplies; maintains inventory records; supports coordination with facilities, IT, or other service providers; contributes to maintaining an organized office environment.
Knowledge, Skills, Abilities, and Other Characteristics Minimum of two years of administrative, office operations, or related experience. Strong organizational skills, ability to manage multiple tasks, and maintain accurate records. Ability to identify and resolve routine issues independently. Ability to work independently on assigned tasks with moderate supervision and meet deadlines. Strong customer service orientation and ability to collaborate across teams. Detail-oriented, reliable, proactive, and adaptable in a fast-paced environment. Strong written and oral communication skills in English are required, and we celebrate linguistic diversity, valuing the unique perspectives and strengths that multilingual team members bring to our organization. Utilizes Microsoft Office Suite and other business systems to perform daily administrative functions, including data entry, document management, and professional correspondence. Travel Requirements: Up to 15% within Los Angeles County requiring a valid driver's license, personal vehicle, and automobile insurance.
Comments and Other Information
Comments and Other Information
Links Related To This Job
- Para Los Ninos Website
- Jobs Page
- View Other Job Desc. / Ess. Elem.
- CalPERS Retirement Benefits