What are the responsibilities and job description for the Automotive Office Administrator position at Pak Auto?
Automotive Office AdministratorOverview
We are seeking a dependable, organized, and customer-focused Automotive Office Administrator to join our growing dealership team. This position plays a key role in ensuring the day-to-day operations of our office run smoothly while providing excellent customer service.
The ideal candidate is professional, detail-oriented, able to multitask in a fast-paced environment, and enjoys working with customers. Previous dealership experience is a plus but not required—we are willing to train the right candidate.
Responsibilities
- Welcome customers and visitors in a friendly and professional manner
- Answer and direct incoming phone calls
- Assist customers with general questions and appointments
- Prepare and organize vehicle sales paperwork
- Maintain accurate customer files and dealership records
- Assist with DMV/title and registration paperwork
- Process payments, receipts, and other office transactions
- Coordinate with lenders, warranty companies, insurance companies, and vendors as needed
- Perform accurate data entry and maintain electronic records
- Assist in posting and updating vehicle inventory online
- Order and maintain office supplies
- Support the sales team with administrative tasks
- Keep the front office organized, clean, and operating efficiently
- Perform other administrative duties as assigned
Qualifications
- Previous office or administrative experience preferred
- Fluent in both English and Spanish (required)
- Automotive dealership experience is a plus but not required
- Excellent customer service and communication skills
- Strong organizational skills with attention to detail
- Ability to multitask and work independently
- Proficient in Microsoft Office (Word, Excel, Outlook) and general computer applications
- Comfortable learning dealership software and office systems
- Professional appearance and positive attitude
- Reliable, punctual, and dependable
- Must be authorized to work in the United States
Schedule
- Full-Time
- Monday–Friday
- Occasional Saturdays may be required
Benefits
- Competitive hourly pay based on experience
- Opportunities for career growth
- Employee discounts
- Friendly and supportive work environment
If you are a motivated individual who enjoys helping customers and wants to build a career in the automotive industry, we encourage you to apply.
Pay: From $18.00 per hour
Benefits:
- Flexible schedule
Work Location: In person
Salary : $18