Payroll Specialist

General Purpose

Member of the payroll team that will ensure accurate processing of the company's payroll, provide timely and accurate information, participate in daily data entry Payroll processing.

Key Responsibilities

• Review and process multi-state bi-weekly payroll for employees of multiple entities, ensuring accuracy in hours worked, overtime, extra pay, benefits, and deductions.
• Ensure compliance with federal, state, and local payroll regulations and tax laws.
• Handle payroll-related inquiries from multiple entity payroll coordinators and resolve any discrepancies in a timely manner.
• Collaborate with the HR department to ensure accurate reporting of employee benefits and time-off requests.
• Prepare and process off-cycle payrolls for employee terminations and retroactive pay in accordance with state regulations.
• Support audits by providing necessary documentation and explanations.
• Stay current on payroll trends and best practices to enhance payroll processes.
• Provide ongoing training and support to entity payroll coordinators.
• Assist with projects as required.
  
  

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• Proven experience as a Payroll Specialist or in a similar role doing multi-state processing. (CPP or FPC a plus!)
• Knowledge of payroll software and systems (e.g., Workday, ADP).
• Strong understanding of payroll tax regulations and compliance requirements.
• Excellent customer service, organizational skills, and attention to detail.
• Ability to handle sensitive information with discretion.
• Proficient in Microsoft Office Suite, particularly Excel.
  
  

Essential Duties

• Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Process and monitor garnishment orders and other issues that impact payroll specifications.
• Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.
• Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Process manual checks.
• Prepare and process termination payroll checks in appropriate timeframes.
• Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and worker's compensation payments.
• Monitor sick and vacation accruals.
• Process and complete verification of employment.
• Prepare payroll allocations reports for the finance team.
• Reconcile payroll prior to transmission and validate and reports.
• Balances the payroll accounts by resolving payroll discrepancies.
• Provides payroll information by answering questions and requests.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
  
  

Supervisory Requirements

This position is a non-supervisory position.

Qualification

Education And/or Experience

High School Diploma/GED required

Associates Degree or Bachelor's Degree from an accredited university in Accounting or Business-related field of study preferred.

Additional Information

Minimum 2 years' experience Preferable

Note: Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

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