What are the responsibilities and job description for the Marketing Coordinator position at Pacifica Engineering Services, LLC?
We’re Hiring, Marketing Manager
Pacifica Engineering Services & PlanCheckPro.AI
Pacifica Engineering Services is one of Florida’s fastest-growing engineering firms; recognized by Inc. Magazine, SFBJ, the University of Florida Gator100 and the Louisiana State University LSU100 for innovation and growth. We deliver geotechnical, threshold inspection, materials testing, and private provider services statewide with 150 employees. PlanCheckPro.AI is our AI-powered plan review platform transforming how permitting gets done. We’re hiring a Marketing Coordinator who executes, owns outcomes, and understands how marketing supports real business growth.
This role suports the marketing team end-to-end for both brands, including proposals.
Core Responsibilities
- Assist with the execution of marketing strategies for Pacifica Engineering Services and PlanCheckPro.AI
- Assist with campaigns, product launches, webinars, email marketing, and announcements
- Work directly with Marketing team, Business Development and leadership to support revenue
- Assist Marketing Team with brand visibility and growth through SEO-driven content strategy, keyword optimization, website copy refinement, and performance tracking to increase organic traffic, qualified leads, and market authority for both Pacifica Engineering Services and PlanCheckPro.AI.
- Track performance, report results, adjust quickly
- Maintain consistent, professional messaging across all channels
- Assist with ongoing website updates and maintenance, ensuring content accuracy, SEO alignment, brand consistency, and timely updates for service offerings, announcements, landing pages, and performance optimization across both Pacifica Engineering Services and PlanCheckPro.AI.
Proposal & RFP Management
- Assist with the preparation of high-quality, compliant responses to RFPs and RFQs
- Proofread, format, and quality-check proposals for accuracy and professionalism
- Complete all required forms and ensure all submission requirements are met
- Gather and organize resumes, certifications, licenses, and project experience
- Coordinate with clients and sub-consultants to obtain required information
- Assist with the proposal process from start to finish, including deadlines, printing, binding, packaging, and delivery
- Ensure zero misses on requirements, deadlines, or details
What We’re Looking For
- Proven experience as a Marketing Coordinator (AEC, SaaS, or B2B preferred)
- Strong proposal and RFP experience
- Excellent writing, editing, and organizational skills
- Comfortable working directly with the CEO and senior leadership
- Self-directed, accountable, and detail-obsessed
- Understands that marketing exists to support growth, not vanity metrics
Qualifications
- Bachelor's degree or equivalent experience
- 1 years' experience in marketing
- Ability to multi-task
- Strong verbal, written, and organizational skills
- Proficiency in Canva, Microsoft Word, Excel, and PowerPoint software.
- Familiarity with social media platforms
- Experience using technology to help streamline the process such as generative artificial intelligence, Canva, video editing, etc.
📍 Location: Delray Beach, FL
💼 Full-time
💰 Compensation: Competitive, based on experience
Keywords: Marketing Coordinator, AEC marketing, engineering proposals, RFP/RFQ management, B2B marketing, LinkedIn marketing, SaaS marketing, AI construction technology, Florida engineering firms, proposal manager, technical marketing.
Salary : $40,000 - $60,000