Contract Administrator

Pacific States Environmental Contractors, Inc., Northern California’s premier environmental contractor, is seeking a Contract Administrator to be a part of our team in the Dublin office. The ideal candidate would bring knowledge of contractual requirements within the construction industry and the ability to offer contractual guidance during all stages of projects. We have an extensive portfolio of public and private projects that will provide you with the opportunity to challenge and grow in your career.

Responsibilities

Responsibilities will include but not be limited to:

Contract & Agreement Administration

• Prepare and process subcontract agreements, hauler agreements and consulting agreements.
• Compare, execute and help manage subcontract execution process, including internal coordination and governance, processing in project contract management system, and subcontractor communications.
• Understand the contractual requirements of project documents for both prime contract and subcontract administration.
• Coordinate legal review and governance in accordance with project and JV partner business requirements.
• QC/review project documents and procedures for alignment with prime contract and city code requirements.

Project Support & Compliance

• File preliminary notices for projects.
• Order insurance for new and existing projects. (Ensure project insurance is up to date)
• Understand and apply OCIP policies.
• Post ads for minority hiring requirements GFE (Good Faith Efforts), send solicitations, make phone calls, send emails and faxes and assemble submittal packages to submit to agencies.
• Assist with quarry/landfill administration.

Estimating & Bidding Support

• Assist Estimating team with bid closings and other pre-construction tasks.
• Prepare job folders and assist Estimators with other various tasks.

Office Coordination & Administrative Support

• Order lunch for office meetings.
• Stock and maintain office supplies.

Qualifications

• 5 years’ construction industry experience managing contract administration or similar role.
• Bachelor’s degree in related field of study.
• Strong written and verbal communication skills, able to communicate with internal and external personnel of all levels.
• Proficient in Microsoft Office and Acrobat Adobe.

Who Are We Looking For?

• Self-motivated and accountable, with the ability to effectively prioritize and manage workload independently.
• Highly organized and skilled in time management to meet deadlines and priorities.
• Proactive and resourceful, taking initiative to resolve issues and drive tasks forward.
• Analytical and detail-oriented, ensuring accuracy and compliance in all documentation.
• Ethical and diligent, maintaining integrity and professionalism in all business dealings.

Additional Requirements

• Required to pass pre-employment drug and alcohol screening.

Benefits

• Competitive salary
• Comprehensive coverage- health, dental, vision (Competitive premiums with participation in yearly wellness program)
• Profit sharing- cash and deferred
• Insurance- life and disability
• Paid time off and Paid holidays managing
• 401k plan
• Financial planning assistance

Pacific States Environmental understands the value of providing a harassment free workplace. We will foster an environment of mutual respect where equal employment opportunities are available to everyone without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, veteran status, and any other characteristic protected by applicable law. We seek to recruit, develop and retain the most talented people from a diverse candidate pool because it is crucial to our success.

Pay: From $75,000.00 per year

Education:

• Bachelor's (Preferred)

Experience:

• Contract Administration: 5 years (Preferred)
• Subcontract Agreements: 5 years (Preferred)
• COI: 5 years (Preferred)
• Estimating Support: 5 years (Preferred)
• Office Management: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)

Work Location: In person

Salary : $75,000