Accounts Payable Supervisor

We're seeking an experienced Accounts Payable Supervisor with staff accounting capabilities to join our client's finance team. This is an onsite position for someone who can handle high-volume accounts payable processing while also contributing to broader accounting functions — ideal for a detail-oriented professional who is comfortable moving between transactional work and general ledger responsibilities.

• Pay range: $38-$50/hour DOE
• 100% onsite in Rancho Cordova
• Contract to hire

Responsibilities

• Process a high volume of vendor invoices accurately and efficiently, ensuring proper coding, approvals, and documentation.
• Perform 3-way matching of purchase orders, receipts, and invoices, resolving discrepancies with vendors and internal stakeholders.
• Review vendor records to verify that remittance addresses are accurate and up to date before processing payment and ensure all required documentation — including W-9s, certificates of insurance, contracts, or other onboarding materials — is on file and complete prior to invoice approval.
• Maintain a reliable system for tracking recurring invoices — including subscriptions, rent, utilities, and contractual obligations — ensuring none are missed and that expected invoices are followed up on proactively when not received.
• Capture and manage invoice due dates with precision, ensuring invoices are approved and ready for payment on time to avoid late fees, protect vendor terms, and take advantage of early payment discounts where applicable.
• Respond to vendor inquiries and statements, reconciling balances and resolving outstanding issues promptly.
• Assist with month-end and year-end close, including preparation of journal entries, accruals, prepaids, and account reconciliations.
• Reconcile balance sheet accounts and investigate and resolve variances in a timely manner.
• Support the preparation of schedules and supporting documentation for audits and tax filings.
• Identify opportunities to improve accounting processes and controls and help implement solutions in collaboration with the broader finance team.

Qualifications

• 3 years of experience in accounts payable and general accounting, ideally in a role that bridged both functions.
• Associates or Bachelor's degree in Accounting or Finance.
• Strong working knowledge of the full AP cycle, including 3-way matching and vendor management.
• Experience reviewing and maintaining vendor records, with a sharp eye for address discrepancies and missing compliance documentation.
• Demonstrated ability to track and manage recurring invoices and payment deadlines without reliance on reminders.
• Solid understanding of debits, credits, and general ledger accounting; experience preparing journal entries and reconciling accounts.
• Experience with ERP systems such as Dynamics 365, NetSuite, SAP, Oracle, or similar; strong Excel skills.
• High attention to detail with a track record of accuracy under volume and deadline pressure. Self-sufficient and organized — able to manage a full queue while also meeting close deadlines.
• Strong communication skills for handling vendor and cross-departmental inquiries professionally.
• Experience with 1099 preparation, sales/use tax, or expense management platforms (Concur, Expensify, Coupa, etc.).