Accounts Payable Specialist

We are recruiting an experienced Accounts Payable Administrator on direct hire basis to support a high‑volume AP department and provide essential clerical and accounting support for our Sacramento‑based client. This role is ideal for a detail‑oriented professional with strong vendor management skills, full‑cycle AP experience, and the ability to streamline processes in a fast‑paced environment. Serving as the primary liaison for vendor account management, this position ensures timely issue resolution and adherence to established accounting policies and procedures. The ideal candidate thrives in a structured environment, maintains an organized workspace, and contributes to continuous improvement within the AP function.

• Pay range $28-$32 /Hour (DOE)
• Direct Hire. 100% onsite in Roseville

Responsibilities

• Perform full-cycle accounts payable functions including sorting and classifying incoming billing, posting invoices, generating vendor payments, auditing vendor accounts, and maintaining organized AP records.
• Manage integration between Build Pro and Sage 300, ensuring accurate contract coding, researching discrepancies, and maintaining data integrity.
• Review monthly utility billing, code appropriately, and ensure timely transfer of utilities at close of escrow.
• Reconcile vendor statements to Sage accounting records, research discrepancies, and coordinate resolution with vendors and internal teams.
• Identify invoices eligible for payment, prepare weekly/monthly check runs, assemble voucher packages, and ensure compliance with check-release policies.
• Maintain preliminary notice logs, joint check schedules, and lien release documentation to support accurate and timely vendor payments.
• Communicate regularly with vendors regarding account inquiries, discrepancies, and payment status.
• Support AP best practices by documenting procedures, recommending process improvements, and assisting with paperless billing initiatives.
• Monitor AP aging, payment timelines, discounts, and finance charges.
• May assist with annual 1099 preparation and long-term AP data management for warranty and audit needs.

Requirements

• 3–5 years of high-volume Accounts Payable experience; full-cycle AP required.
• Experience with Sage 300; Build Pro experience preferred.
• Strong attention to detail and accuracy in coding, posting, and reconciliation.
• Ability to research and resolve vendor account issues independently.
• Proficiency with Microsoft Outlook, Word (basic), and Excel (intermediate).
• 10-key proficiency and strong organizational skills.
• High School diploma or equivalent required.