Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist supports high-volume, full-cycle accounts payable operations in a fast-paced, ERP-driven environment. This role owns invoice processing, vendor management, reconciliations, and month-end AP activities while partnering closely with Finance, Operations, and external vendors. The position is ideal for someone with strong SAP or comparable ERP experience who thrives in a detail-oriented, process-focused accounting setting within a stable, growth-oriented food manufacturing company.

Responsibilities

• Perform full-cycle accounts payable, including invoice review, coding, verification of approvals, and payment processing.
• Process high-volume invoices, check runs, ACH payments, and corporate credit card statements accurately and on schedule.
• Manage vendor inquiries promptly, maintain complete and up-to-date vendor files, and resolve discrepancies in a timely manner.
• Ensure compliance with internal controls, approval authority limits, and contractual payment terms.
• Maintain accurate and organized accounts payable documentation in accordance with GAAP and company policies.
• Support vendor transitions from check payments to ACH, helping to optimize payment efficiency.
• Reconcile vendor statements and accounts payable subledgers to ensure accuracy and completeness.
• Perform account reconciliations, including GRIR, freight, and clearing accounts, identifying and resolving variances.
• Assist with month-end close activities related to accounts payable, including accruals and journal entries as needed.
• Provide ad hoc accounting and reporting support to leadership as requested.
• Support 1099 reporting processes and respond to audit requests by providing accurate AP documentation and explanations.
• Assist with accounts payable reporting, analytics, and special projects to support decision-making.
• Participate in process improvement initiatives to enhance accounts payable efficiency, controls, and automation.
• Use SAP or a comparable ERP system to manage AP transactions in a high-volume, multi-vendor environment.
• Collaborate effectively with Finance, Operations, and other internal teams to resolve issues and support business needs.
  
  

Essential Skills

• 3–5 years of full-cycle Accounts Payable experience in a high-volume environment.
• Hands-on experience working in a complex ERP system, with SAP strongly preferred.
• Strong knowledge of GAAP and general ledger fundamentals related to accounts payable.
• Experience with reconciliations, journal entries, and subledger management.
• Advanced or strong Microsoft Excel skills for reporting, analysis, and reconciliations.
• Proven ability to manage deadlines and priorities in a fast-paced, multi-vendor AP environment.
• High attention to detail and strong written and verbal communication skills.
• Ability to work both independently and collaboratively as part of a team.
• Ability to quickly learn new systems, tools, and processes.
• Demonstrated process-focused mindset with a commitment to accuracy and compliance.
  
  

Additional Skills & Qualifications

• Associate’s degree in Accounting, Finance, or a related field, or equivalent experience.
• Experience with three-way matching and purchase order-based invoice processing.
• Familiarity with general ledger accounting and financial reporting concepts.
• Experience supporting 1099 reporting and responding to audit requests.
• Comfort working in a manufacturing or food and beverage environment is a plus.
• Strong vendor relationship management skills and a service-oriented approach.
• Interest in contributing to process improvements and efficiency initiatives.
• Ability to adapt to a mission-driven, collaborative culture focused on product quality and consumer education.
  
  

Work Environment

This is an office-based role with no travel, operating in a high-volume, multi-vendor accounts payable environment supported by SAP or comparable ERP systems and Microsoft Excel. The organization is a growing, mid-sized food and beverage manufacturer in an essential, stable industry, offering the benefits of both stability and cross-functional visibility. Employees work in a collaborative, mission-driven culture focused on high-quality, consumer-focused products and continuous improvement. The location is in a growing agricultural and manufacturing hub with access to a strong local food-production ecosystem and convenient proximity to major urban centers.

Job Type & Location

This is a Contract to Hire position based out of Woodland, CA.

Pay And Benefits

The pay range for this position is $28.00 - $32.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Woodland,CA.

Application Deadline

This position is anticipated to close on May 1, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.