Accounting Specialist (AP/AR)

Who We Are:
We are a leading provider of telecommunications solutions, committed to delivering cutting-edge services to our clients. We pride ourselves on our innovation, reliability, and commitment to customer satisfaction. Our company remains just as dedicated to our clients as we do our greatest assets: our employees. We embrace change and the opportunity it brings through organic growth after recruitment, development, reward, and retention of our outstanding workforce.

Who We're Looking For:

We’re looking for an organized, detail-oriented professional who thrives in a fast-paced environment and takes pride in accuracy and efficiency. You enjoy digging into the details of financial documents and making sure things match up just right. You’re comfortable juggling multiple priorities and can spot discrepancies from a mile away.

You should be someone who:

• Understands the importance of process and compliance, especially in a construction or job-costing environment.
• Can communicate clearly and professionally with vendors, clients, and coworkers.
• Is proactive in solving problems and asking questions when something doesn’t look right.
• Has a strong sense of accountability and can work both independently and collaboratively.
• Appreciates structure, enjoys staying organized, and is motivated by keeping the books clean and accurate.

If you're looking for a role where your contributions make a real impact and you can grow with a company that values precision, accountability, and teamwork, we’d love to hear from you.

Key Responsibilities May include but are not limited to:

POSITION

The Accounting Specialist will support the company by processing vendor invoices and disbursements and will oversee the collection of customer invoices, ensuring accurate and prompt processing.

Essential DUTIES

Accounts Payable

• Process vendor invoices, including 3-way matching of purchase orders, receiving documents against vendor invoices.
• Coordinate with management and purchasing teams to ensure timely invoice approval.
• Analyze vendor accounts, as required, and reconcile statements as received.
• Receive, research, and resolve a variety of routine internal/external inquiries concerning account status.
• Prepare, sort, copy, file, and mail invoices, receipts, checks, correspondence, and other requested items.
• Assist with audits, both internal and external, by handling all accounts payable related requests.

Accounts Receivable

• Input Client Purchase Orders and Invoices are processed in a timely manner
• Distribute invoices to clients
• Ensure timely and accurate billing to clients in accordance with contract terms.
• Reconcile AR ledger and research client discrepancies.
• Identify outstanding receivables and assist with collections as needed.
• Assist with audits, both internal and external, by handling all accounts receivable related requests.

General Duties

• Maintain organized and accurate financial records.
• Ensure all accounting activities follow internal controls and standard operating procedures.
• Assist with month-end close activities as needed.
• Any and all other duties assigned. Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

DEMANDS AND WORK ENVIRONMENT

• This position demands occupation in an office environment that regularly uses standard office equipment requiring the ability to communicate in person and over the telephone with other employees, the ability to interpret printed materials and a computer screen, the stamina to maintain attention to detail despite interruptions, prolonged periods of sitting at a desk and working on a computer, the ability to lift and carry supplies and files weighing up to 15 pounds and to move about the inside of the office to access supplies, office machinery, etc.
• Employee might be exposed to various chemicals, vapors, pollutants, virus or other air-borne pathogens, gases, uneven surfaces, loud noises, moving vehicles or machines and dust/debris.

EXPECTED POSITION HOURS

• This is a full-time position. Occasional overtime may be required as job duties demand with prior approval.

Minimum Requirements

Education and Work Experience

• A high school diploma or GED is required.
• Minimum 2 years in full cycle AR/AP processing
• Experience in the Construction industry preferred.

Required Skills and Abilities

• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or related programs.
• Must be able to learn other accounting software systems.
• Knowledge of Accounts Payable, Accounts Receivable and General Ledgers.
• Attention to detail, energetic, self-starter and motivator.
• Excellent organizational skills and attention to detail.

Preferred Qualifications:

• Experience with construction accounting systems or job costing is a plus.
• Familiarity with lien waivers & retainage is a plus.

AAP/EEO STATEMENT

Pacific Network Solutions is an equal employment opportunity employer.