Assistant Property Manager - Commercial Real Estate

Title: Assistant Property Manager - Commercial Real Estate

Location: San Diego, CA 92131(Scripps Ranch) – In Office (Remote work not available)

Company Overview: Pacific Coast Commercial is a leading commercial real estate firm specializing in third-party management and advisory services. We are committed to delivering exceptional service and value to our clients and tenants while maintaining the highest standards of professionalism and integrity.

Position Overview: We are seeking a motivated and detail-oriented Assistant Property Manager to join our team. The Assistant Property Manager will work closely with a Property Manager to oversee the day-to-day operations of the commercial properties within a designated portfolio. This role requires a proactive individual with excellent communication skills and an understanding of property management principles. Training will be provided in each of the following areas of responsibility.

Key Responsibilities:

Tenant Relations:

• Serve as a point of contact for tenants to address inquiries, concerns, and requests in a timely and professional manner.
• Conduct regular property inspections to ensure tenant satisfaction and identify any maintenance or repair needs.

Property Maintenance:

• Coordinate with contractors to schedule and oversee routine maintenance and repairs. Follow up to ensure the work was completed to company standards.
• Monitor property systems and equipment to ensure optimal functionality and compliance with safety regulations.
• Assist in the Response to emergencies and implement appropriate solutions to minimize disruption to tenants and operations.

Financial Management:

• Assist in the preparation and review of annual operating budgets, monthly financial reports and CAM reconciliations.
• Review and approve invoices, reconcile accounts, and track expenses against budgeted projections.
• Work closely with accounting team to ensure accurate and timely billing and rent collection.

Lease Administration:

• Review and update lease files and databases, ensuring accuracy and completeness of documentation.
• Monitor lease expirations and proactively work to renew or re-lease vacant spaces.

Administrative Support:

• Provide administrative support to the Property Manager, including scheduling appointments, preparing correspondence, and organizing meetings.
• Maintain accurate records and files, both electronic and hard copy, related to property management activities.
• Assist in the preparation of reports, presentations, and other documents as needed.

Qualifications:

• Bachelor's degree in Business Administration, Real Estate, or related field preferred.
• California Department of Real Estate License Required
• 2 years of experience in commercial property management or related field is preferred.
• Knowledge of commercial real estate principles, leasing practices, and landlord-tenant law preferred.
• Excellent interpersonal and communication skills, with the ability to interact effectively with tenants, vendors, and internal stakeholders.
• Proficiency in Microsoft Office Suite and property management software (e.g. Rent Manager, Yardi, MRI, etc.).
• Detail-oriented with strong organizational and multitasking abilities.
• Ability to work independently and collaboratively in a fast-paced environment.

Salary Range: $25 - $28 per hour

We offer competitive compensation and benefits, along with opportunities for professional growth and development. If you are passionate about real estate and thrive in a dynamic and challenging environment, we want to hear from you!