Accounts Payable Specialist

SUMMARY: This individual will be responsible for maintaining accurate and on-time payables and records relative to the accounts payable function of Pacific Ag Rentals. This individual will coordinate activities and cooperate with other departments to best serve the needs of the vendor and co-workers at assigned Pacific Ag Rentals branch.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Operations:

• Process invoices and payments timely and accurately.
• File necessary paperwork.
• Forward invoices to appropriate associate or manager for payment authorization.
• Match invoices to properly approved purchase orders and receiving documents.
• Prepare invoices for payment.
• Obtain proper authorization when required.
• Notify purchasing and/or receiving about major variances.
• Assign codes to invoices.
• Prepare accounts payable checks. Print all accounts payable reports and maintains all accounts payable files within an acceptable time period.
• Ability to handle a heavy volume of A/P work that will include data entry, filing, matching and batching of invoices, and maintaining relationships with the field operations team and vendors.
• Follow all policies and procedures as specified in company manuals and as directed in the employee handbook.
• Represent Pacific Ag Rentals in a professional manner at all times.
• Perform all other duties as assigned by the manager and assist other department personnel to ensure customer satisfaction.
• This individual will maintain a clean and organized desk and office environment.

Customer Service:

• Handle vendor/field operations calls timely and in a positive and professional manner.
• Contact vendors regarding errors on invoices.
• Answer all vendor inquiries professionally and positively.

General Requirements:

• Maintain professional communication with management, coworkers, vendors, and clients.
• Represent the company positively through conduct, appearance, and attitude.
• Demonstrate strong organization, independence, attention to detail, and time management.
• Communicate effectively, both verbally and in writing.
• Prioritize tasks and adapt to shifting deadlines.
• Support teamwork and contribute to a collaborative work environment.
• Multitask efficiently and remain flexible in scheduling.
• Participate in ongoing training and company communications (meetings, huddles, etc.).
• Keep work areas and service vehicle clean, safe, and well-organized.
• Follow all safety guidelines and operate equipment responsibly.
• Maintain punctuality and readiness for work.

Education and/or Experience:

• At least 4 years of experience in a similar work environment with a proven track record of strong organizational skills, effective decision-making and excellent people skills.