Accounts Receivable Specialist

Position Summary
The Accounts Receivable Specialist is responsible for administering and overseeing collection activities, monitoring the collection process, and ensuring timely follow-up of amounts due to the organization. This role involves managing customer payments, reconciliations, and preparing reports to support the finance and business units.

Job Status

• Full-Time
• Reports to:Regional C o ntroller or Retail Director of Finance

Role Responsibilities

• Collection Management: Execute daily AR banking, posting customer payments, including cash, checks, and credit card transactions.
• Payment Processing: Process customer account refunds and check requests in coordination with other departments.
• Record Keeping: Organize and file deposit receipts, conduct payment analysis, and address payment variances.
• Collaboration: Work with the company's AR personnel to identify, review, obtain approval, and execute necessary payment adjustments.
• Reconciliation: Reconcile customer statements with Gowan Seed Company to ensure accurate AR applications for pre- pays and unapplied cash.
• Reporting: Generate weekly Aging reports for Business Unit Managers, providing information on past dues and any collection issues.
• Related Party Invoicing: Manage related party invoicing as required.
• Support: Provide backup to others in the credit department as needed, including cash receipt input, deposits, and bank runs.
• Daily Operations: Perform local daily deposits and receive deposit information for all other branches to ensure timely application of payments.
• Account Cleanup: Review and coordinate daily cleanup on customer accounts, including processing unapplied amounts, matchups, and prepayments.
• Bank Reconciliation: Review bank account activity with the accountant and reconcile under the direction of the company's AR personnel.
• General Finance Support: Participate in any additional duties related to the finance department as required by the company.

Education

• Associate's degree in Accounting or Finance required.

Experience / Skills / Abilities

• 3 years of lending experience with solid knowledge of collection practices.
• Strong client service skills with a demonstrated ability to meet aggressive deadlines.
• Excellent computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint.
• Ability to adapt to change, new products, systems, and methods quickly.
• Strong oral and written communication skills.
• Ability to travel to company branches as required.
• Experience in managing competing priorities and adjusting work schedules accordingly.

Job Expectations / Working Conditions

• Work in an office environment at a desk for extended periods of time using a computer.
• Some light filing and occasional travel may be required.
• Occasional overtime may be required based on workload demands.

Physical Requirements

• Light lifting of objects may occasionally be required.
• Ability to travel and participate in bank runs and office activities as needed.