Accounts Payable/Receivable Specialist

COMPANY OVERVIEW

Oxbo is the worldwide leader in specialty harvesters. We design, manufacture, and distribute innovative harvesting equipment and related products for the application, berry, citrus, coffee, field corn, forage, fresh market vegetable, olives, processed vegetable, seed, and vineyard markets.

POSITION OVERVIEW

The AP/AR Specialist plays a critical role within the Finance department, responsible for managing both accounts payable and accounts receivable functions to ensure the organization maintains strong cash flow, timely vendor payments, and accurate financial records. This role supports the full invoice-to-payment and invoice-to-cash cycles, working closely with internal departments, customers, and vendors to keep financial operations running smoothly and efficiently.

ESSENTIAL FUNCTIONS

Accounts Receivable (AR) – Cash Collection

· Generate and distribute customer invoices accurately and on schedule.

· Monitor outstanding receivables and proactively manage collections to reduce past‑due balances.

· Conduct follow‑ups with customers regarding overdue payments, account discrepancies, or billing questions.

· Apply customer payments accurately and promptly in the accounting system.

· Coordinate with Sales, Service, and other departments to resolve billing issues and support customer satisfaction.

· Maintain up‑to‑date customer account records and aging reports.

Accounts Payable (AP) – Vendor Payments

· Receive, review, and process vendor invoices in accordance with company policies and approval workflows.

· Ensure timely and accurate payment of vendors, including checks, ACH transfers, and credit card transactions.

· Reconcile vendor statements and research discrepancies as needed.

· Maintain vendor records and support annual vendor compliance requirements (e.g., W‑9s).

· Coordinate with internal teams to resolve purchase order, receiving, or invoice discrepancies.

Financial Operations & Reporting

· Assist with month‑end close activities related to AP/AR, including reconciliations and reporting.

· Ensure all transactions are recorded in compliance with company policies and accounting standards.

· Support audit requests by providing documentation and reporting as needed.

· Identify opportunities to improve AP/AR processes and support implementation of best practices.

Other Responsibilities

· Supports effective and efficient business practice.

· Embraces and follows all safety policies, procedures, and programs.

· Maintains positive business relationships, good attendance, punctuality, and acts in accordance with all company policies and procedures.

· Assumes responsibility for related duties as required or assigned.

MINIMUM QUALIFICATIONS

· High School Diploma or GED

· 2 years of experience in accounts payable, accounts receivable, or general accounting roles.

· Strong understanding of AP/AR processes, cash applications, and financial documentation.

· Experience with accounting ERP systems

· Proficient in using basic computer applications, including Microsoft Office

· High attention to detail, accuracy, and organizational skills.

· Strong communication and customer service skills when interacting with vendors and internal teams.

· Ability to manage multiple priorities and meet deadlines.

· Strong understanding and ability to execute fundamental math concepts

· Ability to analyze, solve problems, and make decisions

· Ability to work collaboratively with team members

PREFERRED QUALIFICATIONS

· Experience with Syspro or QAD ERP Systems

Pay: $26.00 - $31.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $26 - $31