What are the responsibilities and job description for the Office/Administrative Manager position at Owner?
The Office Manager plays a central role in supporting business operations through effective administrative management, bookkeeping accuracy, procurement efficiency, and ERP system oversight. The ideal candidate will be proactive, detail-oriented, and experienced in bookkeeping and procurement—ideally within the construction materials industry.
Key Responsibilities
· Administrative & Office Management
- Oversee daily office operations to ensure an organized, professional, and efficient work environment.
- Serve as the primary point of contact for internal staff, vendors, and customers.
- Maintain company records, documentation, and filing systems.
· Bookkeeping & Financial Support
- Manage accounts payable (AP) and accounts receivable (AR), including invoicing, billing, and payment reconciliation.
- Process expense reports, credit card statements, and vendor payments.
- Assist with month-end closing activities and coordinate with external accounting partners.
- Ensure accurate job costing and support financial reporting.
· Procurement & Materials Management
- Oversee procurement activities, including sourcing, ordering, and tracking materials for distribution and installation projects.
- Maintain relationships with suppliers and negotiate pricing when needed.
- Monitor inventory levels and ensure timely replenishment of materials and supplies.
· ERP System Ownership
- Serve as the internal expert and administrator for the company’s ERP system.
- Ensure accurate data entry, maintain system integrity, and manage updates.
- Train staff on ERP best practices and workflows.
- Collaborate with leadership to optimize system usage.
Required Qualifications
- Bachelor’s degree (4-year college degree) in Business Administration, Accounting, Supply Chain, or related field.
- 3 years of experience in office management, bookkeeping, procurement, or related administrative roles.
- Strong bookkeeping knowledge, including AP/AR and basic financial reporting.
- Experience with procurement or materials ordering in a construction, distribution, or manufacturing environment.
- Proficiency with ERP systems.
- Excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
- Strong communication and interpersonal skills.
- Advanced proficiency in Microsoft Suite
Preferred Qualifications
- Experience in the flooring, tile, or construction industry.
- Familiarity with job costing, inventory management, and vendor management.
- Advanced proficiency in Excel or similar tools.
What We Offer
- Competitive compensation and benefits
- Opportunities for professional growth in a rapidly growing business
- Exposure to a wide variety of residential and commercial projects
Job Type: Full-time
Pay: $18.00 - $22.00 per hour
Work Location: In person
Salary : $18 - $22