What are the responsibilities and job description for the Documentation Specialist - Construction position at Overwatch Mission Critical?
About Overwatch Mission Critical
Overwatch is a service-disabled Veteran-owned small business (SDVOB) certified through the National Veterans Business Development Council (NVBDC), offering construction professional services, talent acquisition, and general contractor services for the mission-critical infrastructure industry. Our mission is the construction and management of state-of-the-art data centers with the precision and reliability this industry demands. From high-end engineers to seasoned professionals, we deploy the people you need to get your data center off the ground. At Overwatch, it's more than a job. It's a purpose.
Position Summary
The Documentation Specialist manages all project documentation for a large-scale data center construction project, ensuring accuracy, compliance, and timely distribution. This role sets up and maintains document control systems, tracks revisions, and works closely with internal teams and external partners to manage workflows. Using tools such as Procore, Aconex, BIM 360, and SharePoint, the Documentation Specialist ensures information is organized, accessible, and aligned with project requirements from start to turnover.
Key Responsibilities:
- Set up, maintain, and manage document control systems in alignment with project requirements and company standards
- Ensure all documentation meets internal quality standards and data center industry compliance (e.g., NDA, security protocols, change management)
- Receive, review, log, and distribute incoming and outgoing documents (drawings, submittals, RFIs, specifications, redlines, closeout documents, etc.)
- Track document versions, revisions, and approvals to ensure version control
- Interface with internal teams (engineering, safety, scheduling, quality) and external stakeholders (GCs, subcontractors, vendors) to manage workflows
- Support audit readiness and contribute to project handover packages and turnover documentation
- Assist with document templates, naming conventions, and metadata standards
- Monitor deadlines and document-related deliverables to ensure compliance with schedules
- Use document control software and platforms (e.g., Procore, Aconex, BIM 360, SharePoint, etc.)
Qualifications:
- 3 years of experience in document control, with some experience supporting data center construction or operations projects
- Strong understanding of construction or engineering document lifecycle within mission-critical environments
- Familiarity with data center terminology, industry standards, and compliance requirements
- Proficient in common document control platforms such as Procore, Aconex, BIM 360, or similar tools
- Exceptional organizational skills and attention to detail
- Ability to manage large volumes of documents and maintain accuracy under tight deadlines
- Strong communication skills and professionalism when interfacing with clients, vendors, and cross-functional teams
- Knowledge of Microsoft Office Suite (especially Excel and Word); SharePoint experience a plus
- Ability to handle confidential information and maintain data integrity
Preferred Qualifications:
- Experience supporting Tier III or IV data center environments
- Familiarity with commissioning documentation, QA/QC records, and safety submittals
- Prior experience with ISO, TIA, or Uptime Institute compliance frameworks
Know someone who’d be a great fit?
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Benefits:
Overwatch Construction offers a competitive salary and benefits package, including health insurance, dental insurance, vision insurance, life insurance, 401(k) retirement plan, paid time off, and relocation assistance available.
OVERWATCH is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. OVERWATCH considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
