What are the responsibilities and job description for the Recruiting Coordinator position at Outtake?
Outtake exists to empower and facilitate trust for a digital-first world. Today, impersonation, fraud, AI-driven scams, and identity abuse spread faster than any security team can respond to. So we built something different: an agentic AI platform that proactively detects, monitors and takes down impersonators and automates protection in hours, not weeks.
Built by ex-Palantir, ex-CTO/founders, and ex-Notion engineers, Outtake is designed for clarity, autonomy, and velocity. Our goal is ambitious: become the trust layer of the modern internet. And we intend to do it with a lean, dense, exceptionally talented team.
The Role
We're hiring a Recruiting Coordinator to be the operational engine of our talent function. You'll partner closely with our Talent Lead to keep our pipeline humming - owning candidate experience end-to-end, building automation in Ashby, and continuously sharpening how we interview. This is a 3-month contract with a clear path to full-time conversion based on impact.
If you take pride in being the most reliable, thoughtful person in every loop you touch and you treat candidate experience like a craft, we want to meet you!
What You'll Do
Outtake is backed by top-tier investors and operators who believe in our mission and our model: a lean, dense, exceptionally talented team building a category-defining product. With strong financial footing and a long runway, we prioritize creating an environment where people can do the best work of their careers.
Built by ex-Palantir, ex-CTO/founders, and ex-Notion engineers, Outtake is designed for clarity, autonomy, and velocity. Our goal is ambitious: become the trust layer of the modern internet. And we intend to do it with a lean, dense, exceptionally talented team.
The Role
We're hiring a Recruiting Coordinator to be the operational engine of our talent function. You'll partner closely with our Talent Lead to keep our pipeline humming - owning candidate experience end-to-end, building automation in Ashby, and continuously sharpening how we interview. This is a 3-month contract with a clear path to full-time conversion based on impact.
If you take pride in being the most reliable, thoughtful person in every loop you touch and you treat candidate experience like a craft, we want to meet you!
What You'll Do
- Own scheduling and candidate communications across all open roles (Eng GTM Ops), ensuring no candidate ever waits longer than our SLAs
- Build and maintain Ashby automations, interview kits, scorecards, and workflows that reduce manual work and tighten our process
- Pull reports and track funnel metrics - pass-through rates, time-to-hire, pipeline health, etc. and surface insights that drive optimizations
- Partner with hiring managers and interviewers to continuously improve our interview process: debriefs, calibration, scorecard design, and candidate-facing materials
- Identify and ship recruiting operations improvements - anything that makes the team faster, or improves candidate experience
- We’re a lean team, so there’s opportunity here to flex into other areas such as people operations
- 2 years of recruiting coordination experience, ideally at a high-growth startup
- Hands-on Ashby experience - you've built automations, pulled and interpreted reports, and tracked metrics across the funnel
- Recruiting operations chops - you've meaningfully improved an interview process, scorecard, or workflow before, and you can point to the impact
- Exceptional written and verbal communication - you're the calm, polished voice candidates remember
- A real bias toward outstanding candidate experience - you sweat the small details that make people feel valued
- Strong bias to action - SLAs are sacred to you - ambiguity makes you move faster, not slower
Outtake is backed by top-tier investors and operators who believe in our mission and our model: a lean, dense, exceptionally talented team building a category-defining product. With strong financial footing and a long runway, we prioritize creating an environment where people can do the best work of their careers.
- Office: We are an in-person team (5 days a week, with flexibility as needed) working out of a stunning waterfront office in Brooklyn. Collaboration, speed, and clarity matter.
- Health: 100% company-paid medical, dental, and vision for employees.
- Time Away: Flexible PTO. We trust adults to manage energy, not clock time.
- Culture & Team: Annual company retreats and regular in-person events.