What are the responsibilities and job description for the Administrative Assistant - Care Management Dept position at OU Medical Center?
**These positions are available in levels 1 or 2 depending on experience and education**
General Description: Under general supervision, responsible for administrative duties for a department keeping day-to-day business operations on track.
Essential Responsibilities:
Performs various complex technical and clerical functions in support of departmental staff.
Will prepare and maintain a variety of records, files and documents including information of a confidential nature.
May gather information and develop summaries.
May assist with documenting the development of the department budget and operational plans.
May recommend changes to office procedures to improve the process and to provide better support.
Reviews and proofs documents, records and forms for accuracy and completeness.
Arranges and schedules a variety of meetings and conferences.
Performs such receptionist duties such as greeting visitors, determining their needs and routing customers to proper area or person; arranging appointments and assisting with phone calls.
May direct services such as maintenance, repair, supplies, mail and files.
Assists in training employees on office equipment and procedures.
Maintains confidentiality of information.
Specific duties may vary based on assignment.
Assist other staff as necessary.
Performs other duties as assigned.
Minimum Qualifications (Level 1):
Education: Associates Degree required.
Experience: 0-3 years of Administrative Assistant experience required.
License/Certification/Registration: N/A
Minimum Qualifications (Level 2):
Education: Bachelor's degree required.
Experience: 3-5 years of Administrative Assistant experience required.
License(s)/Certification(s)/Registration(s) Required: N/A
Knowledge/Skills/Abilities:
Basic knowledge of office procedures and equipment.
Must have a basic knowledge of the principles of accounting with basic arithmetic skills of multiplication, division and percentages.
Good basic written communication skills to include spelling, grammar and punctuation.
Will need good interpersonal skills for interaction with employees, clients and customers.
Basic computer skills with some spreadsheet knowledge.
Ability to maintain and handle confidential information appropriately.
Typing/keyboarding skills sufficient to meet the requirements of the position.
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Current OU Health Employees - Please click HERE to login.OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.