Personnel Assistant I

Personnel Assistant I

Location: Fort Rucker, Alabama

This opportunity is contingent upon contract award.

Summary 

Performs a variety of tasks including clerical and secretarial duties. Work is generally under supervision of higher-level personnel in preparation of various human resources tasks throughout compensation, benefits, staffing/employment, EEO procedures and policy administration.

Duties and Responsibilities:

• Creates or types documents, emails, letters for internal and external meetings and events.
• Answers and directs calls, messages, and emails of a general nature. Answers inquiries to programs, procedures, handles inquiries independently.
• Receives and processes incoming and outgoing mail.
• Researches, collects, and prepares data for reports, maintains expenditure reports
• Maintains physical and electronic office filing systems to include phone lists, contacts database, time sheets or employee personnel documents.
• Coordinates with Corporate management on administrative responsibilities.
• Provides systematic and dependable follow up, as well as a high level of organization and preparedness. Prioritizes inquiries and requests, troubleshoots as needed to ensure smooth day-to-day engagements.
• Maintains workflow under pressure; checks and reviews a variety of data accuracy, has high attention to detail.
• Maintains confidentiality and uses a high degree of discretion.

Minimum Requirements

• High School Diploma
• US Citizen 
• Minimum three (3) years administrative  experience
• Ability to pass background investigation
• Ability to obtain security clearance
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook), experience in timekeeping and HR systems preferred
• Ability to interpret a variety of instructions, solves practical problems with a variety of concrete variables, exercises discretion and confidentiality when needed 
• Strong verbal and written communication skills
• Possess a work ethic that includes neatness, punctuality, and accuracy; exhibit a professional, business-like appearance and demeanor

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed, and perform special projects as assigned.

OT Training Solutions, LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status or disability status.