Summary/Scope of Work
Performs administrative and office support activities for general staff. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets, filing, and coordinating with corporate management on staff concerns involving payroll or HR. Requires extensive software skills, internet research abilities and strong communication skills. Experience with timekeeping and HR systems highly desired.
Job Functions and Responsibilities
Creates or types documents, emails, letters for internal and external meetings and events.Answers and directs calls, messages and emails of a general nature. Answers inquiries to programs, procedures, handles inquiries independently.Receives and processes incoming and outgoing mail.Researches, collects and prepares data for reports, maintains expenditure reportsMaintains physical and electronic office filing systems to include phone lists, contacts database, time sheets or employee personnel documents.Coordinates with Corporate management on administrative responsibilities.Provides systematic and dependable follow up, as well as a high level of organization and preparedness. Prioritizes inquiries and requests, troubleshoots as needed to ensure smooth day-to-day engagements.Maintains workflow under pressure; checks and reviews a variety of data for accuracy, has high attention to detail.Maintains confidentiality and uses a high degree of discretion.Minimum Requirements
High School DiplomaUS Citizen or ability to work in United StatesMinimum three (3) years administrative experienceProficient in MS Office Suite (Word, Excel, Powerpoint, Outlook), experience in timekeeping and HR systems preferredAbility to interpret a variety of instructions, solves practical problems with a variety of concrete variablesStrong verbal and written communication skillsAbility to work extended hours when needed. Operational hours are from 6:00 am to 6:00 pm.Possess a work ethic that includes neatness, punctuality and accuracy; exhibit a professional, business-like appearance and demeanor Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal
responsibilities from time to time, as needed, and perform special projects as assigned
OT Training Solutions, LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status or disability status.
