Administrative Assistant

Administrative Assistant Job Goal: To provide administrative support in all operational matters to the building level principal so that he/she may devote maximum attention to the central problems of education and educational administration. Reports to: School Principal  Responsibilities: Under the general direction of the School Principal and/or his/her designee, assists in the responsible performance and organization of a wide variety of clerical duties for the principal and/or his/her designee in an efficient manner. Operate Computer, calculator, copier, telephone/voice mail and fax machine. Communicate with the public, using discretion and judgment.  The individual will also be required to answer questions if possible, otherwise directing individuals to the appropriate administrator or other staff who will answer questions and address concerns. Be able to multi-task and focus in spite of constant interruptions. Essential Job Functions: With direction from the principal, may compose a variety of materials such as letters, memoranda, bulletins, requisitions, claims, reports, and statistical data from rough drafts or oral instructions. Tracks and compiles financial data and budget information for the principal. (Bookkeeping) With direction from the principal, may coordinate the process of purchasing, to include: processing requisitions, receipt, verification, and distribution of materials. Position and direct substitute teachers and substitute classified personnel in the school. With direction from the principal, maintains and coordinates multiple calendars to include the school activities and events calendar and the school facilities use calendar. Works efficiently with a service-oriented attitude under stressful situations with constant interruption. Modifies and adapts office procedures and details in concert with the needs and requirements of the principal and staff. Understands and applies district policies, procedures and school rules. Maintains confidentiality of personnel and student matters. Effectively manage time and multiple responsibilities. Demonstrates ethical behavior and confidentiality of student information in school environment and community. Maintains a cooperative working relationship with principal, supervising teacher, students, parents, staff and public. Other responsibilities as directed by the principal may include maintaining student and staff attendance records and assist with maintaining student data in eSchool. Attend appropriate training as needed.