Executive Office Assistant

OrgMetrics LLC | Livermore, CA | On-site with limited remote flexibility (30 hours/week)

OrgMetrics LLC is seeking a highly organized, warm, and proactive Office Executive Assistant to support our owner and small-but-mighty team in Livermore, CA. We’re looking for someone who believes in our mission to shift to a collaborative culture in the construction industry, one project, one team, and one organization at a time.

This role is ideal for someone who thrives in a dynamic environment, communicates clearly, and takes the initiative in a learning environment. We operate a small business where the owner/facilitator travels frequently running workshops. We are searching for an experienced administrative professional who can supervise daily support operations, maintain efficient administrative procedures, and ensure both clients and staff feel served. Your work will directly support our Partnering practice and the project teams we serve.

Key Responsibilities

• Schedule workshops and coordinate client calls on behalf of the owner/facilitator.
• Manage and prioritize incoming emails; organize documents and digital files
• Manage schedules and deadlines
• Create accurate meeting rosters by comparing them with Outlook invitations
• Lead printing, scanning, and document prep for daily meetings
• Coordinate with project managers and internal team members as needed
• Monitor inventory of office supplies and handle purchasing
• Maintain organized spreadsheets, document folders, and workflows
• Support CRM data organization and updates
• Take on administrative tasks to lighten the load for others in the company
• Organize office activities, from event bookings to weekly office upkeep
• Archiving documents to hard drive

Skills & Experience

• Strong proficiency in Microsoft Word and Excel (desirable if proficient in Google Drive, Dropbox, Canva and InDesign)
• Experience with Outlook Calendars, Microsoft Teams, and Zoom
• Highly organized with meticulous attention to detail
• Strong typing skills with high accuracy and speed
• Skilled at scheduling, managing calendars, and coordinating logistics
• Comfortable managing emails and prioritizing tasks
• Experience working within a CRM system
• Experience in or exposure to the construction industry is desirable
• Knowledge of Certificates of Insurance, Contracts, and Proposals is desirable
• Bookkeeping experience is desirable

Who You Are

• A self-starter who takes initiative and seeks answers independently
• Able to take direction and implement it thoroughly and accurately
• Comfortable working in a small business where priorities can shift quickly
• Clear, consistent communicator, both written and verbal
• Eager to learn new processes and tools
• Someone who notices opportunities to improve systems, increase efficiency, workflows, and organization
• Well-versed in departmental procedures and basic HR policies
• Preferred track record with experience in a team environment (Athletics, music, theatre, etc.).

Work Environment

• 30 hours/week with limited remote work & flexibility
• On-site presence is important due to printing, scanning, and document-heavy tasks
• Collaborative, supportive, and empowerment-focused culture
• Long employee tenure and a dedicated team
• A proven business, growing since 1986.

Compensation

• Clear path from hourly to salaried position
• Starting pay negotiable based upon proven experience
• 401k available after 6 months
• Paid time off
• Dental and Health Insurance available

About OrgMetrics LLC

OrgMetrics LLC is a nationally recognized leader in Construction Partnering. Since 1986, we’ve helped project teams—from public agencies to large construction contractors—work collaboratively, reduce conflict, and achieve better outcomes. Our approach blends structure, communication, and human behavior insights to help project teams succeed. We are a small, driven organization with a strong mission, a loyal client base, and a highly dedicated staff.

How to Apply

Please submit your resume along with three references and a brief note about why you're a strong fit for this role to louisagarrett@orgmet.com.