Executive Assistant and Office Administrator

At Alto Neuroscience, the Executive Assistant is the quiet force that keeps our leadership humming and our calendars sane. You’ll be the trusted partner to our Executive Committee - anticipating needs, untangling logistics, and making sure the trains run not just on time, but smoothly and with snacks.

This isn’t a “just scheduling” kind of gig. You’ll be the connective tissue between leaders, teams, and moments that matter - supporting everything from board meetings and investor conferences to office operations and companywide events. If you love being the calm in the storm, the detail-spotter no one else notices, and the person who just makes it happen - you’ll thrive here.

Duties & Responsibilities

Executive Support

• Partner with the Executive Committee to keep calendars aligned, priorities clear, and meetings productive.
• Manage all the moving parts - calls, travel, interviews, vendor meetings - without breaking a sweat (or a time zone).
• Coordinate logistics for board meetings, investor events, and scientific conferences with finesse and foresight.
• Plan travel that actually makes sense (mid-morning flights, logical hotel choices, and zero red-eyes).
• Keep expense reports clean, receipts organized, and surprises to a minimum.
• Build strong working relationships across the Leadership Team and the broader company - you’ll be everyone’s go-to connector.
  
  

Office Operations

• Keep the office running like a well-tuned lab instrument: stocked, functional, and welcoming.
• Manage relationships with vendors, building management, and service providers (and occasionally play diplomat when things go sideways).
• Handle the small details that make a big difference - clean coffee machines, stocked snacks, happy people.
• Lead the logistics for company events and gatherings, ensuring every experience feels seamless and intentional.
  
  

LOCATION

Must be willing to be onsite 5 days a week at our Headquarters located in Mountain View, CA

SALARY RANGE

$110,000-145,000, depending on qualifications and experience level

Qualifications

Required

• 5 years supporting the C-suite level.
• Proven ability to manage high-stakes schedules, multi-day events, and board-level meetings.
• An instinct for confidentiality, paired with impeccable judgment and diplomacy.
• Exceptional written and verbal communication skills - concise, clear, and kind.
• The ability to stay composed when plans (inevitably) change.
• Impeccable accuracy and precision - you catch the details others miss.
• A natural anticipator who finds satisfaction in keeping people and projects one step ahead.
  
  

Bonus Points

• Experience in biotech, biopharma, or fast-moving tech.
• Advanced skills with Google Workspace, Slack, Zoom, and Concur.
• A genuine love for organization, clarity, and good energy.
  
  

Why Alto

At Alto Neuroscience, you will play a pivotal role in advancing precision psychiatry and improving how mental health disorders are treated. Join us in building the next generation of personalized neuroscience-based therapeutics.

Alto Neuroscience is an equal-opportunity employer that does not discriminate on the basis of sex, age, race, color, religion, marital status, sexual orientation, gender identity, pregnancy, disability, or any other characteristic protected by law. We offer a welcoming and inclusive environment in service to one another, our products, the diverse consumers we represent, and the communities we call home. We do all of this with kindness, empathy and respect for each other. The above is intended to describe the general content of and requirements for the performance of this job. It should not be construed as an exhaustive statement of duties, responsibilities or physical requirements.