Missions Logistics Specialist

POSITION SUMMARY

Reporting directly to the Director of Missions, the Missions Logistics Specialist serves alongside the Missions staff in a collaborative and process-oriented setting to plan, implement, and coordinate all travel planning (local, domestic, and international) and trip communication. This position will contribute to the overall Missions office operations and delivery of the Missions class curriculum.

Reports to: Director of Missions (DOM)

Supervises: None

ESSENTIAL DUTIES

• Collaborate with the Director of Missions and Missions staff in strategic planning and visioning for the entire Missions program and each component
• Implement plans and participate in mission trips, local engagement, and other Missions events
• Serve as a lead chaperone on mission trips and events, and primary contact with service sites
• Participate in conferences and community outreach to establish Orange Lutheran as a community partner and stay current with relevant developments
• Ensure proper policies and procedures are in place for mission trips
• Manage the Missions calendar and ensure the OLu calendar reflects relevant events and activities
• Provide input on future trips and generate online trip packets
• Manage all travel arrangements and communications for Missions events, including but not limited to:
  • Ground transportation, flights, and lodging
  • Food preparations, including determining menus, ordering and purchasing food, reserving restaurants, allowing for alternate diets and allergies
  • Coordinate with the Missions staff to ensure payment for all services
  • Providing sex-trafficking hotline information and awareness training
  • Set up communication plans for staff, chaperones, and parents
  • Coordinating all travel changes before and during trips
  • Activating staff cell phones for international trips
• Work with operations to mitigate risk
  • Reduce school liability while increasing safety for trip participants
  • Investigate optimal travel insurance for each trip and purchase policies for each team member
  • Discuss ways to improve Missions trip protocol with the school liability insurance representative
  • Coordinate with the operations team in the contracting of all on and off-campus facilities and transportation protocols
• Collaborate with staff who create and manage all group lists for Missions Program events, ie, small groups, driving groups, project groups, airport groups, etc, before, during, and after all activities
• Ensure all tasks on a trip To-do lists are completed on time, reminding appropriate staff of their assigned tasks and deadlines
• Create agendas for all mission trip team meetings
• Compile and update handouts for Time Alone with God (TAWG) for all trips
• Lead coordinator for the summer Missions class retreat and the rest of the retreats
  • Research potential camps for the summer retreat
  • Communicates with parents of Missions class students to locate mountain cabins in which to hold rest retreats
  • Arrange all transportation to and from retreat locations
  • Partner with the Missions Financial/Administrative Specialist to ensure payment for all services
  • Work with Missions staff to develop themes, curriculum, and schedules for the retreats
• Provide oversight of all Mission Program chaperone procedures and communications, including but not limited to:
  • Develop a screening procedure for all first-time chaperones
  • Present relevant information in chaperone meetings to ensure proper training and preparation of all volunteers before and during trips
  • Compile and update the chaperone training and student training manuals for Missions trips
  • Recruit chaperones
• Submit the Activity Request Form for each Mission program trip for approval by Admin.

ADDITIONAL DUTIES

• Develop a professional growth portfolio alongside the Director of Missions and the Director of Teaching and Learning
• Partner with Missions staff to develop class curriculum and instruction
• Rotate teaching in the Missions class
• Lead a Mission class small group
• Assist with the development and implementation of the student leadership program and mentoring of student leaders
• Create and compile chaperone and student evaluations
• All other duties as assigned

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications and competencies listed below represent the knowledge, skills, abilities, and physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position

Education

BA or BS Degree in a relevant field

Experience

• At least 1 year of experience in a ministry environment
• Experience in Mission settings and/or careers
• Experience in Christian education preferred
• Classroom teaching experience preferred
• Construction experience preferred

LICENSES, CERTIFICATES, AND CLEARANCES

• Valid Fingerprint
• CPR, First Aid
• TB Risk Assessment
• Ministry Safe Clearance

KEY COMPETENCIES

Knowledge

• Knowledge of the operation of Orange Lutheran High School, culture, improvement, and performance standards
• Strong Christian faith and the ability to actively integrate prayer and the Christian belief system into leadership
• Knowledge of providing leadership, direction, and team building
• Knowledge of strategic thinking and planning

Skills and Abilities

• Solid theological grounding and the ability to translate truth
• Skilled project and event management experience
• Exceptional leadership, team building, and communication skills
• Strong organizational skills and the drive to pursue excellence in both broad and detailed ways
• A self-starter, versed in problem-solving
• Proven success in multitasking, time management, and prioritizing
• Ability to manage chaperones and volunteers
• Ability to work with and maintain positive, loyal relationships
• Ability to effectively deal with conflict in a healthy, biblical manner
• Ability to handle sensitive issues and maintain confidentiality
• Ability to anticipate and function well in a changing environment
• Ability to communicate the Gospel in various ways and various contexts and cultures
• Ability to travel both domestically and internationally

PERSONAL CHARACTERISTICS

• Exhibits the highest level of Christian integrity - his/her life reflects Christ-like morals, behavior, attitude, and leadership
• Foster a Christ-centered environment focused on Grateful Servanthood, Accountability, Compassion, and Collaboration, in alignment with our Guiding Principles
• Ability to articulate their Christian faith
• An active member of a Christian church; Missouri Synod preferred
• Supports the Mission and Statement of Faith of Orange Lutheran High School

PHYSICAL REQUIREMENTS

• The employee must have the physical abilities to perform the essential functions of the job as outlined above
• Frequently move about the campus, sit for extended periods, talk and hear, and use hands to handle, feel, or grasp objects
• Occasionally stand, walk, push, pull, or lift up to 50 pounds, reach with hands or arms, climb, balance, stoop, kneel, crawl, taste, or smell

WORK ENVIRONMENT

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• The majority of work is performed in a climate-controlled school setting, with occasional outside exposure to varying weather conditions.
• The noise level is that of a typical quiet office setting with occasional exposure to moderate to loud noise at school events

This job description intends to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job-related duties through their hiring departments to address the needs of the school and changing business practices. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particular position's role, scope, and FLSA status, or grade.