Implant Coordinator

Title: Implant Coordinator 
Practice: Northern Virginia Oral Surgery Centers 
Location: Candidate must be willing to travel to all locations (Fairfax, Warrenton, Gainesville, Ashburn, Falls Church, Alexandria) 
Hours: Monday - Thursday 8:00am-4:30pm Friday 8:00am-4:00pm 
*Working hours may vary based off needs of the company 

Position Purpose:

This role plays a crucial part in facilitating the successful planning, coordination, and execution of implant procedures. This role acts as a liaison between the dentist, lab, implant representatives, oral surgeon & patients to ensure the highest standard of care is given The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to work collaboratively with interdisciplinary teams.

Essential Functions

• Collaborate with surgeons, dental professionals, and other relevant stakeholders to coordinate implant procedures.
• Schedule and organize implant surgeries, ensuring optimal utilization of resources and efficient workflow.
• Act as a primary point of contact for patients undergoing implant procedures.
• Provide clear and detailed pre-operative and post-operative instructions to patients, addressing any concerns or questions they may have.
• Maintain accurate and up-to-date records of implant procedures, patient information, and communication.
• Process and/and or oversee daily implant letters including Treatment Plan Letters, Release Letters, Intra Oral Scanning Process and proper distribution of supporting restorative Implant Replica & Impression Copings.
• Ensure compliance with regulatory requirements and internal protocols related to documentation.
• Coordinate with relevant departments to ensure the availability of necessary supplies and equipment for implant procedures.
• Monitor and maintain approved inventory levels and place orders as needed to maintain a well-stocked and efficient working environment.
• Work closely with the surgical team, surgical assistants, and administrative staff to ensure seamless coordination of implant procedures.
• Foster a collaborative and positive working environment that prioritizes patient care and safety.
• Implement and adhere to quality assurance protocols to ensure the highest standards of care in implant procedures.
• Participate in continuous improvement initiatives to enhance efficiency and patient outcomes.

Qualifications

Education:

• High school diploma or equivalency, required.

Experience:

• Minimum 3 years in a dental implant or oral surgery practice, with a focus on surgical coordination.
• Deep understanding and control of inventory, inventory management, and cost basis within implant department including supporting JIT method within inventory management.
• Full understanding of surgical guide treatment from patient consultation to execution.
• Knowledge of the full scope of dental implants and full arch treatment.
• Strong organizational skills and the ability to manage multiple tasks concurrently.
• Excellent interpersonal and communication skills, with a patient-centered approach.
• Knowledge of relevant regulations and compliance requirements in healthcare.

Performance Requirements:

• Approachable, professional demeanor
• Detail-oriented and thorough in task execution.
• Strong problem-solving skills and ability to adapt to changing situations.
• Empathetic and patient-focused approach to care coordination.
• Ability to work well under pressure in a fast-paced environment.
• Team player with excellent collaboration skills.
• Independent decision-making skills and utilization of sound judgement.
• Strong work ethic and willingness to go above and beyond.

DISCLAIMER

The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work.  This is not an exhaustive list of all duties and responsibilities.  OPS’s management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.