What are the responsibilities and job description for the Accounts Payable Specialist position at Open Door Mission?
Summary Of Position
The Accounts Payable Specialist supports the day-to-day financial operations of the organization with a primary focus on accounts payable and purchasing coordination. This role is responsible for accurately processing invoices, maintaining financial records, and assisting with basic accounts payable/receivable and administrative finance functions. This position requires strong attention to detail, organization and professionalism. It works under the VP of Finance with coordination with the Controller as needed. It does not include supervisory or management responsibilities.
An internally highly visible role, this position advances the Mission of Restoring Hope and Changing Lives while consistently reflecting the values of Faith, Family, Compassion, Community and Stewardship.
Duties & Responsibilities
(Occasionally = 1%-33%; Frequently = 34%-66%; Continuously = 67%-100%)
The Accounts Payable Specialist supports the day-to-day financial operations of the organization with a primary focus on accounts payable and purchasing coordination. This role is responsible for accurately processing invoices, maintaining financial records, and assisting with basic accounts payable/receivable and administrative finance functions. This position requires strong attention to detail, organization and professionalism. It works under the VP of Finance with coordination with the Controller as needed. It does not include supervisory or management responsibilities.
An internally highly visible role, this position advances the Mission of Restoring Hope and Changing Lives while consistently reflecting the values of Faith, Family, Compassion, Community and Stewardship.
Duties & Responsibilities
- Process and maintain accounts payable activities, including invoice entry, payment processing, vendor communication, and reconciliation.
- Support purchasing and expense coordination, including facilitating approvals, tracking purchases, and maintaining supporting documentation.
- Upkeep of vendor documentation including but not limited to w9 and certificates of insurances
- Support accounts receivables and mail functions
- Coordinate across departments to support effective procurement and receipting operations.
- Maintain accurate financial data and records, ensuring timely data entry, organized documentation, and confidentiality of information
- Provide general financial support, including assistance with month-end activities, reporting, and special projects as needed.
(Occasionally = 1%-33%; Frequently = 34%-66%; Continuously = 67%-100%)
- Onsite work predominately requires the individual to work in a typical office environment
- Prolonged sitting for extended periods of time with most time on a computer
- Requires use of fingers and hands; fine motor skills – continuously
- See, hear and speak – continuously
- Remote work permitted by written request, subject to project requirements
- Support accounts receivables and mail functions, including processing remote deposit donation checks and donor data input as needed.
- Computer, 10-key Calculator, Phone, Fax, Copier, Remote Check Machine and Scanner
- Mission aligned to our Statement of Faith and Corporate Values
- Understanding of the accounts payable process and basic debits/credits
- Software proficiency with QuickBooks Online and Microsoft Excel
- High level of accuracy in data entry and financial records
- Ability to manage multiple tasks and deadlines
- Professional communication both verbal and written when working with vendors and staff
- High School Diploma
- 2 years of accounts payable, bookkeeping, office support or similar role
- Bachelor's degree in finance, accounting, or business preferred but will consider additional years of experience in lieu of education