Executive Assistant

Overview
We are seeking a dynamic and highly organized Executive Assistant to join our team! This vital role offers the opportunity to support senior leadership by managing complex schedules, coordinating projects, and ensuring seamless office operations. The ideal candidate will bring energy, professionalism, and a proactive approach to every task, helping our executives stay focused on strategic priorities while maintaining an efficient and positive work environment. This paid position provides a chance to develop your administrative expertise within a vibrant organization committed to excellence.

Duties

• Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements with precision using tools like Microsoft Outlook Calendar and Google Workspace.
• Provide comprehensive administrative support including typing, proofreading, transcription, and data entry to ensure accuracy and professionalism in all communications.
• Organize and facilitate company events, meetings, and conferences through detailed planning and logistics management.
• Handle phone etiquette with professionalism on multi-line phone systems, screen calls, and direct inquiries appropriately.
• Oversee office management tasks such as filing, record keeping, supply inventory, and front desk duties to maintain a well-organized workspace.
• Support bookkeeping activities using QuickBooks for expense tracking and basic financial record-keeping.
• Assist with project coordination by tracking deadlines, preparing reports, and collaborating across departments to meet organizational goals.
• Utilize office software like Microsoft Office suite for document creation, editing, and proofreading to ensure high-quality outputs.
• Maintain confidentiality of sensitive information while providing executive administrative support with efficiency and discretion.

Requirements

• Proven experience in an administrative or executive assistant role with strong office management skills.
• Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and data entry tasks.
• Excellent organizational skills with the ability to prioritize multiple tasks effectively in a fast-paced environment.
• Strong typing skills along with transcription and proofreading abilities for professional document preparation.
• Experience with bookkeeping software such as QuickBooks is preferred but not required.
• Exceptional communication skills including phone etiquette and customer service experience.
• Familiarity with multi-line phone systems, calendar management tools like Microsoft Outlook Calendar, and office equipment operation.
• Ability to handle clerical responsibilities such as filing, document management, and front desk duties efficiently.
• High school diploma or equivalent required; additional administrative certifications are a plus. Join us as an Executive Assistant where your organizational talent will empower our leadership team to succeed! This paid role is perfect for motivated professionals eager to grow their administrative expertise in a lively environment dedicated to excellence and support.

Job Type: Full-time

Pay: $52,000.00 - $70,000.00 per year

Benefits:

• Paid time off

Work Location: In person

Salary : $52,000 - $70,000