Executive Assistant

Are you ready to be the linchpin of efficiency, ensuring seamless operations and providing critical support that empowers leaders to focus on strategic initiatives?

Aquent is partnering with a leading organization dedicated to enhancing well-being and delivering essential services to find a highly organized and proactive administrative professional. This is an incredible opportunity to make a tangible impact, contributing directly to the smooth functioning of a dynamic environment and playing a pivotal role in the daily success of executives and teams.

To Be Considered For This Role, You Must

• Be authorized to work in the United States
• Not require sponsorship of any kind for the duration of the assignment
• Be able to work on a W-2 basis. C2C or 1099 is not permitted for this position
• Live within a 40-minute commute of our client’s location and be able to work on-site on Tuesdays and Wednesdays
• Your Impact:**
  
  

Role

In this vital role, you will be the go-to expert for operational excellence, directly influencing productivity and organizational flow. Your contributions will ensure that executives and teams have the resources and support needed to achieve their goals. You will:

• Masterfully manage complex calendars, strategically scheduling meetings to optimize executive and team availability and meet critical deadlines.
• Orchestrate travel arrangements and process expense reports with precision, ensuring smooth logistics and accurate financial tracking.
• Facilitate a seamless onboarding experience for new team members, handling equipment, software access, badge issuance, and seat assignments promptly.
• Maintain optimal office functionality by monitoring, ordering, stocking, and organizing office and kitchen supplies.
• Coordinate executive lunches, managing logistics and processing related expenses efficiently.
• Uphold the highest standards of confidentiality in all interactions and tasks.
• Collaborate with other administrative professionals to support large-scale meetings and events.
• Provide responsive and proactive support to colleagues, fostering a collaborative work environment.
• Efficiently reserve conference rooms using online scheduling platforms.
• Conduct thorough research to support various departmental needs.
• Ensure the smooth, timely, and efficient operation of the department through routine and complex administrative coordination.
• Draft clear and effective email communications.
• Anticipate the needs of executives, providing proactive support and solutions.
• Serve as a key communication liaison, facilitating effective information flow.
• Required Qualifications:** To thrive in this role, you will bring a blend of experience, technical prowess, and a proactive mindset:
• 5 years of dedicated work experience in an administrative support capacity.
• Demonstrated working knowledge of problem-solving and decision-making skills.
• Proficiency across Microsoft Office Suite, including Outlook (with advanced calendar management), Word, and Excel.
• Proven experience in making travel arrangements and submitting post-travel expenses.
• Extensive experience with ordering and stocking office supplies.
• Demonstrated ability to plan and execute large meetings, including reserving conference rooms.
• Experience with organizing and ordering catering/lunches, including setup.
• Proven capability to provide backup support to other executive assistants.
• Nice-to-Have Qualifications:** These qualifications will set you apart and allow you to contribute even more effectively:
• A Bachelor’s degree or specialized training/relevant professional qualification.
• Familiarity with travel and expense management software.
  
  

The target hiring compensation range for this role is $27.00 to $30.00 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

• About Aquent Talent:** Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.