Administrative Assistant

Job Description:

On Line Design, Inc. is seeking an Administrative Assistant to support client initiatives within the consumer goods sector in Mason, OH. This position plays a vital role in ensuring smooth, efficient daily operations for a high-performing professional team. The ideal candidate demonstrates exceptional time management, thrives in a collaborative team environment, and consistently delivers white-glove service in all interactions. Working closely with senior-level professionals, this individual will anticipate needs, execute tasks with accuracy and professionalism, and help streamline workflows to enhance overall team productivity. This role is primarily administrative rather than technical.

Responsibilities:

• Manage daily priorities to ensure tasks are completed accurately and on schedule.
• Provide team support by following direction well, collaborating effectively, and maintaining a positive, solutions-focused mindset.
• Deliver white-glove service in all interactions with senior professionals and cross-functional partners.
• Communicate clearly and professionally while adapting to team workflows, preferences, and communication styles.
• Handle core administrative operations including task tracking, lot stocking, documentation, and follow-through.
• Serve as a central point of coordination to keep the team organized, informed, and supported throughout the day.

Qualifications:

• Strong time-management, organization, and follow-through skills.
• Ability to take direction well, work collaboratively, and support a team-first culture.
• Excellent verbal and written communication skills.
• Experience in hospitality, customer service, or administrative support.
• Comfortable working on-site 3–5 days per week.
• A proactive mindset with the ability to anticipate needs and make others’ jobs easier.

On Line Design, Inc. is an equal opportunity employer and does not discriminate based on age, race, religion, color, sex, national origin, marital status, physical or mental disability, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.