Office / Front receptionist

Job Overview
We are seeking an energetic and professional Office / Front Receptionist to be the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily operations. The ideal candidate will be proactive, organized, and possess excellent communication skills, ready to handle multiple responsibilities with enthusiasm and efficiency. This paid position offers a dynamic environment where your organizational talents and interpersonal skills will shine.

Duties

• Greet visitors, clients, and vendors warmly, creating a positive first impression for everyone entering the office
• Manage multi-line phone systems, directing calls accurately and courteously to appropriate departments or personnel
• Handle incoming and outgoing correspondence, including emails, mail, and packages with precision and professionalism
• Maintain appointment calendars and schedule meetings using calendar management tools
• Perform data entry tasks using Microsoft Office, Google Workspace, and other office software to update records and maintain databases
• Organize filing systems—both digital and physical—to ensure easy retrieval of documents
• Support office management tasks such as supply inventory, photocopying, proofreading documents, and maintaining a tidy reception area

Skills

• Proven experience in office management or administrative support roles with strong clerical skills
• Excellent customer service abilities with professional phone etiquette and bilingual proficiency (if applicable)
• Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and QuickBooks for bookkeeping purposes
• Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Accurate typing speed combined with keen proofreading abilities for document accuracy
• Experience working as a auto repair or collision repair receptionist is a plus, especially with calendar management in automotive settings
• Knowledge of multi-line phone systems, data entry procedures, filing systems, and basic bookkeeping practices
• Ability to manage time efficiently while juggling multiple responsibilities with a positive attitude

Join us as an Office / Front Receptionist and become an essential part of a vibrant team dedicated to delivering outstanding support. Your friendly demeanor, organizational expertise, and proactive approach will help create a welcoming environment for all who walk through our doors.

Pay: $15.00 - $21.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $15 - $21