Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This energetic role is vital in creating a welcoming environment for visitors and ensuring smooth office operations. The ideal candidate will be proactive, highly organized, and possess excellent communication skills. You will handle front desk duties, provide exceptional customer support, manage administrative tasks, and support office management functions to keep our workplace efficient and professional. This paid position offers an exciting opportunity to develop your administrative skills in a fast-paced environment.

Duties

• Greet visitors, clients, and vendors with professionalism and enthusiasm, ensuring a positive first impression.
• Operate multi-line phone systems, answer inquiries promptly, and direct calls efficiently using proper phone etiquette.
• Manage front desk responsibilities including scheduling appointments, maintaining visitor logs, and handling incoming correspondence.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of records.
• Utilize computer skills with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to prepare reports, correspondence, and presentations.
• Support office management tasks such as calendar management, supply ordering, and coordinating meetings or events.
• Assist with bookkeeping using QuickBooks or similar accounting software for invoicing and expense tracking.
• Provide customer service support by addressing client needs professionally and courteously.
• Maintain a clean and organized reception area while managing clerical duties efficiently to support daily operations.
• Handle confidential information discreetly while ensuring all administrative processes run smoothly.

Experience

• Previous office experience or clerical experience demonstrating strong organizational skills.
• Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools.
• Experience with multi-line phone systems and phone etiquette is essential for effective communication.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Familiarity with QuickBooks or bookkeeping software is a plus for financial tasks.
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Excellent proofreading skills to ensure accuracy in documents and correspondence.
• Customer service experience that highlights professionalism, patience, and problem-solving abilities.
• Personal assistant or automotive receptionist experience is advantageous but not required; training will be provided for specific roles. Join us in creating a welcoming atmosphere while supporting the seamless operation of our office! This paid role offers valuable experience in administrative functions across various industries—perfect for motivated individuals eager to grow their career in office management or customer support!

Pay: $15.00 - $25.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $15 - $25