Records Management Specialist

About Us:
On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k.

Position Details:

Title: Records Management Specialist
Position Type: 3 month contract with additional opportunity contingent upon performance and continued business need
Job Location: Marysville, OH
Shift: 1st Shift
Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance
Compensation: $20.25/HR
Responsibilities:

• Run reports for delivery schedules and ensure efficient, accurate delivery/pickup of documents.
• Update and maintain inventory status in the system.
• Communicate any delivery issues or location changes promptly.
• Support physical inventory activities, including File Bridge end-user support.
• Perform complex database queries to track records and meet internal customer needs.
• Prepare and organize documents for imaging and perform daily quality checks.
• Support the disposal process of records eligible for destruction.
• Review and provide feedback on work instructions and procedures as needed.
• Assist with document retention schedules and periodic reviews of OH Records Representatives.
• Ensure departments comply with company document retention policies.
• Monitor and coordinate delivery and pick-up of records with vendors.
• Manage multiple projects, prioritize tasks, and meet deadlines.
• Communicate effectively with clients to meet service expectations.
• Maintain confidentiality of all client documents.
• Perform imaging of documents using scanners and related software.
• Perform additional duties as assigned by supervisor.

Qualifications:

• High school diploma or equivalent; 3 years in a professional office environment.
• Strong analytical skills and proficiency in Microsoft 365 for data analysis and research.
• Excellent time management and organizational skills.
• Ability to prioritize, multitask, and collaborate with coworkers, supervisors, and customers.
• Strong customer service orientation and professional demeanor.
• Problem-solving skills with the ability to identify and resolve non-routine issues.
• Knowledge of records management systems, scanners, filing, storage, and disposal procedures.
• Advanced computer proficiency, particularly in records tracking and file retrieval systems.
• Excellent written and verbal communication skills.
• Valid driver’s license with a clean driving record (no serious infractions).

Physical Requirements:

• Ability to bend, reach, lift, and stand for prolonged periods.
• Must be able to lift and/or move up to 50 pounds.

On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America.

The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board’s Mission is to provide “Flexible Service by applying the talents of our people, work processes and technology to meet our clients’ expectations in a Safe, Responsible and Dependable manner.”

On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics.

JD# 25-05678
INDOJ