What are the responsibilities and job description for the Executive Administrative Assistant position at Omiz Staffing Solutions (OSS)?
🚀 Executive Administrative Assistant (Onsite – Waltham, MA)🚀
đź“Ť Role Details
- Location: Waltham, MA (100% onsite)
- Duration: 12-month contract with strong extension potential
- Pay Rate: $38–$41/hour (W2)
- Free onsite parking
- Long-term opportunity supporting a mission-driven, innovative organization
We’re hiring a high-impact Executive Administrative Assistant to support senior leadership within a cutting-edge Genomic Medicine / CMC organization. This is a fully onsite role based in Waltham, MA, supporting global leaders in a fast-paced, science-driven environment.
If you thrive at the center of complex operations, love keeping senior executives two steps ahead, and bring polish, discretion, and confidence to everything you do — this role is for you.
🔑 What You’ll Do
- Provide end-to-end administrative support to senior executive leadership
- Proactively manage very active calendars, resolve conflicts, and prioritize meetings
- Coordinate domestic & international travel, expenses, and invoices
- Plan and execute on-site and off-site meetings, leadership sessions, and seminars
- Partner with internal teams to manage contracts, payments, and external speakers
- Maintain and organize SharePoint & Microsoft Teams workspaces
- Support recruiting, onboarding, and offboarding activities
- Handle sensitive information with absolute confidentiality and discretion
- Act as a trusted partner and central point of coordination across teams
🎯 What We’re Looking For
- 5–10 years of experience as an Executive Assistant or similar senior admin role
- Experience supporting senior or C-suite level executives
- Bachelor’s degree required (Master’s welcome)
- Expert in Microsoft Office, Teams, SharePoint
- Experience with Concur, eBuy, Workday (or similar tools) is a plus
- Highly organized, proactive, calm under pressure
- Professional, positive, and collaborative mindset
✨ This is not a typical admin role — it’s a trusted executive partner position in a high-visibility, high-impact scientific environment.
Salary : $38 - $41