What are the responsibilities and job description for the Front Desk Receptionist/Office Assistant position at Olive & Cocoa?
Olive & Cocoa is seeking a Front Desk Receptionist/Office Assistant to help support our team.
Schedule: Monday – Friday, approximately 8:30am-4:30pm. Occasional weekend or additional backup coverage may be needed, especially during our busy holiday season, so this role is ideal for someone who is flexible and available to step in as needed.
The receptionist is the first point of contact for guests and team members, creating a warm and professional impression while assisting with front desk and office support.
Key Responsibilities
Front Desk & Visitor Management
- Greet and welcome visitors, ensuring a professional and friendly first impression.
- Ensure all visitors and employees have a badge upon entering the facility.
- Maintain an accurate visitor log, tracking all entries and exits from the building.
- Execute security checkout procedures for all exiting employees and visitors.
- Ensure front desk coverage at all times, scheduling backup support as needed.
- Monitor and maintain cleanliness and organization of the reception area.
Administrative & Clerical Support
- Manage the front desk email inbox, responding to inquiries in a timely manner.
- Answer and route incoming calls; place outbound calls as needed.
- Prepare outgoing mail and sort and distribute incoming mail.
- Perform data entry, document filing, and other clerical duties as assigned.
- Manage office records and files, ensuring organization and confidentiality.
- Monitor office supply inventory and place orders when necessary.
- Assist with compiling purchase orders and invoices, ensuring proper documentation.
- Handle petty cash transactions and ensure accurate record-keeping.
- Assist with mailing out payable checks as needed.
Scheduling & Event Coordination
- Schedule and coordinate meetings, appointments, and conference room bookings.
- Organize company events, lunches, and employee appreciation activities in collaboration with HR.
- Assist with coordinating seasonal hiring events and onboarding support.
Badge & Security Access Management
- Manage temporary badge assignments and assist with new employee badges.
- Ensure all security policies and badge procedures are followed.
Other Responsibilities
- Run errands as needed for the HR and administrative teams.
- Support additional HR or clerical duties as assigned.
- Manage bulletin board updates.
Qualifications
- Reliable, professional, and friendly presence at the front desk
- Excellent attendance and organizational skills
- High school diploma or GED required
- Comfortable using Microsoft Office and standard office equipment
- Spanish language skills a plus (not required)
- Reliable transportation required
Details
- Job Type: Full-Time
- Work Location: On-Site, Salt Lake City, UT 84104
Pay: $15.00 - $17.00 per hour
Work Location: In person
Salary : $15 - $17