What are the responsibilities and job description for the Strategy & Execution Assistant position at oldcastlebuildingenvelope?
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From apartments in New York to hospitals and stadiums in Dallas, libraries at prestigious universities to creating modern retail experiences, our teams contribute architectural glass and building products to projects that shape the way people live, work, heal, learn, and play. At OBE, the work of our employees truly matters. With over 6,500 employees, we operate more than 80 manufacturing and distribution facilities in five countries. You can see some of our favorite projects here.
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Role Summary
We are seeking a highly organized and proactive Strategy and Execution Assistant to support senior sales leadership. This role combines executive administrative support with light project coordination, ensuring priorities are aligned, initiatives stay on track, and leadership can operate efficiently.
This is not a pure strategy role. It is an execution focused position that helps turn leadership priorities into action. A key focus of this role is ensuring that action items and next steps from client and internal meetings are captured, tracked, and completed without falling through the cracks. Occasional light travel may be required to support leadership meetings and key initiatives.
Key Responsibilities
Executive Support
- Manage complex calendars, meetings, and travel for sales leadership
- Prepare agendas, notes, and follow ups for leadership meetings
- Act as a gatekeeper to prioritize time and requests effectively
Project Coordination
- Track key sales initiatives and ensure deadlines and deliverables are met
- Follow up with stakeholders across Sales, Operations, and other teams
- Maintain simple project trackers and provide status updates
- Capture action items from client and internal meetings, assign ownership, and ensure timely follow through
Communication and Alignment
- Help share key updates from leadership to broader teams
- Coordinate cross functional meetings and ensure alignment
- Assist with presentations, reports, and internal communications
Operational Support
- Support reporting pulls, meeting preparation, and ad hoc requests
- Organize documents, dashboards, and key resources
- Identify simple process improvements to increase efficiency
Qualifications
- 5 years in an Executive Assistant, Administrative, or Coordinator role
- Strong organization and time management skills
- Experience supporting senior leaders
- Excellent communication and follow through
- Exposure to sales or go to market teams
- Experience tracking projects or initiatives
- Familiarity with tools like Salesforce, Excel, PowerPoint, or project tracking tools
What Success Looks Like
- Leadership is organized and focused on priorities
- Meetings are productive with clear outcomes and follow ups
- Action items from client and internal meetings are consistently captured, tracked, and completed
- Key initiatives stay on track without constant oversight
- Communication across teams is clear and timely
What OBE Offers You
- Benefits that benefit you – industry competitive benefits at the lowest cost to the employee
- Work-life balance – PTO and holidays, including floating holidays you can choose
- Compensation that rewards your hard work – A pay-for-performance culture with potential for annual raises and bonuses
- Training – We will equip you with the knowledge and skills you need to succeed
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