What are the responsibilities and job description for the Senior Administrative Assistant position at Oklahoma State University?
Campus
OSU-Institute of Technology
Contact Name & Email
Sherri Johnson, sherri.johnson@okstate.edu
Work Schedule
Monday through Friday, 7:30am-4:30pm with occasional evenings and weekends.
Appointment Length
Regular Continuous/Until Further Notice
Hiring Range
$14.94 - $16.78
Hourly
Priority Application Date
While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials as soon as possible to ensure full consideration.
Special Instructions to Applicants
Please include a resume, cover letter, and contact information for three professional references for full consideration.
About This Position
GENERAL SUMMARY:
Provides administrative assistance, clerical support and secretarial services for the Dean of the School of Transportation & Heavy Equipment, including appointment scheduling, communications, document production, travel requests, inventory, leave reports, meeting minutes, and division purchasing requests. Serves as office receptionist; greets, screens and directs callers and visitors to appropriate office or individual. Will also be responsible for providing assistance with an array of departmental reports and publications.
Education
Required Qualifications
Skills and Abilities:
OSU-Institute of Technology
Contact Name & Email
Sherri Johnson, sherri.johnson@okstate.edu
Work Schedule
Monday through Friday, 7:30am-4:30pm with occasional evenings and weekends.
Appointment Length
Regular Continuous/Until Further Notice
Hiring Range
$14.94 - $16.78
Hourly
Priority Application Date
While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials as soon as possible to ensure full consideration.
Special Instructions to Applicants
Please include a resume, cover letter, and contact information for three professional references for full consideration.
About This Position
GENERAL SUMMARY:
Provides administrative assistance, clerical support and secretarial services for the Dean of the School of Transportation & Heavy Equipment, including appointment scheduling, communications, document production, travel requests, inventory, leave reports, meeting minutes, and division purchasing requests. Serves as office receptionist; greets, screens and directs callers and visitors to appropriate office or individual. Will also be responsible for providing assistance with an array of departmental reports and publications.
Education
Required Qualifications
- Associate Degree in Business and Office Technology or related discipline from an accredited college or university required.
- Other combinations of education and experience may be considered if relevant.
- Proven history of demonstrating ethical and professional behavior.
- Two years of related office or administrative support work experience.
- Valid Oklahoma driver’s license is required if performing the functions of the position requires the use of a personal or university vehicle.
Skills and Abilities:
- Extensive word processing abilities and MS Office applications.
- Proficient in spelling, punctuation, proper business English and excellent vocabulary.
- Ability to transcribe and type complex, technical and confidential documents accurately and to compose effective and accurate correspondence.
- Ability to establish and maintain effective working relationships and make contact with both internal and external constituents.
- Ability to work independently.
- Professional demeanor and ability to work with various clients and visitors.
- A positive “can-do” attitude along with a professional appearance and demeanor should be modeled at all times.
- Must have a willingness to continually self-initiate learning to remain current in expertise.
- Should be able to quickly grasp and apply training in learning new skills and methods.
- Must be flexible, innovative and self-motivated.
- Must possess excellent listening and customer service skills.
- Must demonstrate excellent oral and written communication skills.
- Must possess excellent interpersonal skills, with the ability to effectively recognize and resolve conflict.
Salary : $15 - $17