Arts Administrative Assistant (Prairie Arts Center)

Campus

OSU-Stillwater (Prairie Arts Center)

Contact Name & Email

Meghan Brasuell, meghan.brasuell@okstate.edu

Work Schedule

This position works on-site at the Prairie Arts Center with an irregular schedule. The center is open to the public Tuesday through Saturday, and the typical schedule is Tuesday - Saturday, 10:30am - 6:30pm, with occasional special events or operational needs outside those days/hours that will be required.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$39,000 - $51,500

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About This Position

Join Our Creative Team at the Prairie Arts Center!

Position: Arts Administrative Assistant

Are you passionate about the arts and love keeping things organized? The Prairie Arts Center is looking for a dynamic, detail-oriented Arts Administrative Assistant to help us bring creativity to our community!

This is more than just an office job — it’s a chance to be at the heart of a vibrant arts community. You’ll play a key role in supporting our mission to provide accessible arts education and enriching experiences for people of all ages. From managing finances and coordinating programs to welcoming visitors and crafting engaging social media content, your work will directly impact the artists, students, and families we serve.

Why You’ll Love Working Here

• Creative Environment: Work in a space filled with inspiration, color, and community spirit.
• Meaningful Impact: Help shape arts programming that brings joy and learning to hundreds of people.
• Collaborative Culture: Join a small, passionate team that values your ideas and contributions.
• Variety & Growth: No two days are the same — you’ll gain experience in finance, customer service, marketing, and arts education.
  
  

Work Schedule & Physical Requirements

• This position works on-site at the Prairie Arts Center with an irregular schedule.
• The center is open to the public Tuesday through Saturday, and the typical schedule is 10:30am – 6:30pm, with flexibility required for special events or operational needs.
• Occasional lifting and moving of art supplies, equipment, and materials up to 25–50 pounds is required.
• Event setup may include moving tables and chairs.
  
  

Key Responsibilities

Financial & Administrative Management

• Coordinate payroll and supervise part-time staff and contract workers
• Track budgets, reconcile expenses, and maintain financial records
• Purchase supplies and equipment to keep the center running smoothly
  
  

Office Operations & Customer Service

• Be the friendly face (and voice!) of the center — answering phones, emails, and greeting visitors
• Manage class registrations, cancellations, and payment communications
• Keep our calendar, inventory, and filing systems organized
• Maintain and update our email database to support outreach and marketing
  
  

Programming & Creative Support

• Assist with class and event planning alongside the Director and Education Coordinator
• Help recruit and support instructors
• Assist with updating website content and managing social media with engaging posts
• Occasionally support adult art classes with setup and instruction
  
  

Who We’re Looking For

• Organized and detail-oriented with strong financial and administrative skills
• A great communicator with a welcoming, customer-first attitude
• Self-motivated and able to work independently
• A team player who thrives in a creative, collaborative environment
• Passionate about the arts and community engagement
  
  

Ready to make a difference through creativity?

Apply today and become part of a team that believes in the power of art to connect, inspire, and transform.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• 5 years of clerical/customer service experience
• Certifications, Registrations, and/or Licenses:
• Willingness to become a notary public (training and fees covered by organization)

• Skills, Proficiencies, and/or Knowledge:
• Experience with administrative and bookkeeping functions
• Proficiency in accounting software and Microsoft Office Suite
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Customer service experience
• Ability to manage multiple priorities and meet deadlines
• Attention to detail and accuracy in financial record-keeping
  

Preferred Qualifications

• Bachelor's in Arts and/or humanities
• 3 years of experience
• Skills, Proficiencies, and/or Knowledge:
• Experience in arts administration or nonprofit organizations
• Familiarity with database management systems
• Knowledge of social media platforms and website content management
• Background or interest in arts education
• Experience with payroll processing