What are the responsibilities and job description for the Administrative Assistant position at Metals USA?
Metals USA has an immediate opening for an Administrative Assistant at the Muskogee, OK facility. The Administrative Assistant performs a variety of administrative or clerical duties with minimal variation and requires moderate skill level.
- Answers phones, files, maintains records and data bases.
- Maintains electronic and hard copy filing system.
- Processes applications or forms, running basic reports.
- Distributes documents, sorts and routes mail.
- Performs data entry, copying, faxing, scanning and receptionist duties.
- Conducts basic research to provide answers or best course of action in non-routine situations.
- Assists in resolving any administrative problems.
- Regular and predictable attendance is required to perform the duties of an administrative assistant.
- Adheres to Reliance Steel and Aluminum's Code of Conduct as well as customer confidentiality requirements.
- Adheres to established company policies and procedures paying special attention to safety regulations.
Metals USA offers a competitive starting salary and benefits plus upward mobility professional growth.
Metals USA provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.
Metals USA is committed to protecting our employees by creating and maintaining a workplace free of substance abuse.
Qualifications:
- High school diploma or GED
- Minimum 2 years clerical or administrative experience
- Ability to communicate oral & written effectively with both internal & external customers
- Demonstrated ability to work independently and as a team.
- Computer Literacy to include Microsoft Office Products: Excel and ERP
- Proficiency with Microsoft Office software (Word, Access, Excel, PowerPoint)
- Ability to enter data efficiently, timely and correctly in order to meet deadlines
- Ability to adhere to standard office practices and procedures to include, filing, customer service, attention to detail, organizational management and time management
- Ability to interface effectively with all departments to foster a success-oriented, deadline driven organization
- Attention to detail and a high level of accuracy and attention to detail
- Ability to demonstrate professionalism & diplomacy to include telephone etiquette
- Experience creating and maintaining an Access database system.
- Knowledge of fundamental concepts, practices and procedures and is able to succeed in a fast paced environment
- Most duties are clearly defined and require limited discretion, independent judgment and ingenuity