Alumni Engagement Coordinator

Job Title: OSU Alumni Association Alumni Engagement Coordinator

Reports To: Director of Alumni Engagement 

FLSA Classification: Non-Exempt

Nature of Work:
The Alumni Engagement Coordinator will develop, oversee, and enhance alumni relations across multiple counties, including Cleveland/McClain, Cherokee Strip, Kingfisher, Washington, Beckham/Roger Mills, Lincoln, Pottawatomie, and Comanche. This position also includes assistance with other alumni engagement initiatives and programs such as, Bound for Stilly, Orange Fridays at Iron Monk, Grad Finale, and Cowboys for Cause.

Responsibilities:

• Develop, execute, and oversee programming plans to engage alumni through educational, networking, and social events tailored to various interests.
• Organize and implement chapter meetings and events.
• Advise alumni volunteers and support their efforts in organizing activities.
• Represent the University and Alumni Association at events, fostering effective alumni relations through ongoing communication.
• Promote alumni association membership, engagement, and participation among alumni and friends.

• Maintain and update the engagement calendar, including chapter meeting information, and communicate this to relevant stakeholders.
• Collaborate with the summer sales team to facilitate student attendance at incoming freshmen celebrations (Bound for Stilly events).
• Attend on-campus tabling events such as Grad Finale contributing to the visibility of alumni programs.
• Oversee Orange Friday events during football season.
• Oversee Cowboys for a Cause Programming

Evaluation and Improvement

• Evaluate and monitor the effectiveness of programs/services, identifying problems and recommending improvements.
• Serve as a resource for alumni and others regarding alumni and University programs and activities.
• Collaborate with university partners to execute joint venture events and activities, ensuring cohesive alumni engagement strategies.
• Work with the communications and marketing team to promote chapter programs and events.
• Collaborate with the finance team to assist in managing chapter budgets and accounts.
• Perform other duties as assigned.

Job Competencies and Experience:

Education:
Bachelor’s degree from an accredited college or university is required.

Experience:
One to five years of experience in public relations, marketing, business management, or alumni affairs is preferred.

Skills:

• Ability to perform under pressure and make sound decisions during events.
• Effective written and oral communication skills; strong public speaking abilities.
• Strong organizational skills to plan, implement, and evaluate strategic objectives.
• Proficient in Microsoft Office products and familiarity with Ascend software.
• Demonstrates ability to work independently and collaboratively as part of a team.
• Ability to set priorities, develop work schedules, monitor progress towards goals, and track engagement.

Core Competencies:

• Effective Communication: Transfers thoughts and expresses ideas clearly in individual and group settings.
• Execution & Initiative: Motivates self and others to achieve results; shows energy and drive.
• Teamwork & Interpersonal Skills: Develops cooperation and teamwork, working towards mutually beneficial solutions.
• Problem Solving & Judgement: Considers consequences and generates alternative solutions to overcome challenges.
• Adaptability: Responds positively to change and is willing to learn new methods to accomplish objectives.

Equipment Used:

• Multi-line telephone
• Desktop computer
• Microsoft Outlook
• Copier, fax, scanner
• Microsoft Office Suite
• Ascend software

Work Environment: The position is primarily office-based with events and activities held in various locations. Availability to work nights and weekends is required based on event scheduling. Travel within designated counties is necessary. Approximately 20% of the job may be conducted outside of the office.

Physical Demands:

• Ability to move about the workspace to access file storage and office machinery.
• Capable of transporting parcels, packages, and other items.
• Ability to remain stationary for short and long durations.
• Capable of traveling by vehicle or occasionally by plane for events or meetings.
• Frequent communication with staff and the ability to exchange accurate information.
• Ability to move items weighing up to 50 pounds.

Special Condition for Employment:
Successful completion of a background check.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for each employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.