Coordinator of Campus Programs

Job Title: Coordinator of Campus Programs

Reports To: Assistant Vice President of Engagement & Executive Affairs

FLSA Classification: Non-Exempt

Nature of Work

This position is responsible for the planning and execution of major programs for the OSU Alumni Association (OSUAA), including Homecoming, Grandparent University (GPU), Coordinating Council and Legacy The role utilizes strategic engagement approaches to deliver impactful experiences and helps shape innovative, college-wide engagement efforts. This position collaborates with campus and internal partners to strengthen and advance these engagement efforts.

Responsibilities

• Plan, coordinate, and execute all logistical aspects of America’s Greatest Homecoming
• Advise and support student volunteers in the planning and implementation of Homecoming events
• Lead the selection process for Homecoming committees, including Executive, Steering, and general committees
• Manage the strategy and execution of legacy and future student programs, including Grandparent University and Pistol Pete’s Very Merry Mascot Party
• Develop and implement engaging youth programming for ages 0-18 designed to assimilate them into the Cowboy Family
• Collaborate with campus partners to align engagement efforts with recruitment initiatives
• Collaborate with membership and marketing & communications teams to develop and implement legacy outreach and engagement strategies
• Develop and manage program budgets in partnership with the Assistant VP
• Provide excellent customer service to legacies, students, alumni, and campus partners
• Monitor and analyze program data, goals, and engagement metrics to optimize outcomes 
• Assist with Coordinating Council efforts 
• Perform other duties as assigned

Operational Strategy

• Collaborate with leadership to develop strategic plans for campus programs
• Ensure alignment of programs with the OSU Alumni Association’s mission and goals
• Utilize data to evaluate program effectiveness and inform decision-making

Job Competencies and Experience

Education:
Bachelor’s degree is required

Experience:
One to two years of experience working with student organizations, programming, or event coordination is preferred

Skills:

• Effective written and oral communication skills; strong public speaking ability
• Strong organizational skills with the ability to manage multiple projects and deadlines
• Ability to work independently and collaboratively in a team environment
• Ability to exercise sound judgment and decision-making
• Demonstrated initiative, creativity, and strategic thinking
• Ability to build relationships with students and campus partners
• Ability to handle confidential information appropriately
• Maintains professionalism and represents the Alumni Association positively in student interactions
   

Core Competencies:

• Effective communication
• Execution and initiative
• Teamwork and interpersonal skills
• Problem solving and judgement
• Adaptability

Equipment Used:

• Microsoft Office Suite
• Microsoft Outlook
• Ascend software or similar database systems

Work Environment:

This position operates in an office environment within the OSU Alumni Center. Events and programs may require outdoor work. Position requires availability to work evenings and weekends based on event scheduling.

Physical Demands:

• Ability to move about the workspace to access files and office equipment
• Ability to transport materials and equipment for events
• Ability to remain stationary and active for extended periods during events
• Ability to travel locally and occasionally out of town for events or meetings
• Ability to frequently lift and move items up to 50 pounds

Special Condition for Employment:

Successful completion of a background check is required.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.